TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
THROUGH: Michael C. Zito, Deputy County Administrator
Beth Powell, Parks, Recreation, & Conservation Director
FROM: Wendy Swindell, Parks, Recreation & Conservation Assistant Director
DATE: August 1, 2025
SUBJECT: Jones’ Pier Conservation Area Bungalow Renovation Release of Retainage to Close Construction Services, LLC - Bid 2024009
__________________________________________________________________
BACKGROUND
In January 2023 the Jones’ Pier bungalow house was elevated, stabilized, and prepared for renovation into an interpretive center. On November 7, 2023, the Board of County Commissioners approved the Award of Bid 2024009 to Close Construction Services, LLC for the renovation of the bungalow in the amount of $639,075.00. This work included extensive construction to replace the roof and siding, remove windows and screen the porch, and completely renovate the interior of the building.
Notice to Proceed for the project was issued on March 21, 2024. The contract dates established August 18, 2024 for substantial completion, and September 17, 2024 for final completion. When progress was stalled, a formal letter was sent to Close Construction by staff on August 16, 2024, detailing a list of outstanding items of work, and reiterating the need for timely completion of the project. Close Construction responded with a mutually agreed upon list of work items, which was memorialized in a Work Change Directive. An extension of the contract time was issued in conjunction with the Work Change Directive. The Work Change Directive did not result in any increase to the contract amount.
ANALYSIS
The Certificate of Completion from the Building Department for the renovation of the bungalow was issued on June 4, 2025. The project was completed at a cost of $590,110.46, which was below the original budget of $639,075 by $48,964.54. Close Construction Services, LLC has requested the release of the retainage for the project in the amount of $29,505.52.
BUDGETARY IMPACT
Funding, in the amount of $29,505.52, will come from the Land Acquisition Bond 2006/Jones Pier Improvements/Retainage-Close Construction Services account, number 145-206000-18010.
PREVIOUS BOARD ACTIONS
16-1064 11/22/2016 -Termination of the License Agreement for Jones Pier
17-0447 5/2/2017 - Notice of Application for Division of Historic Resources Grant for the Jones' Pier Fruit Stand and Educational Kiosks at Significant Sites along Historic Jungle Trail
18-1400 1/23/2018 - Notice of Application for Indian River Lagoon National Estuary Program Grants for Jones' Pier Conservation Area & Approval of MBV Work Order No. 10.
18-1616 3/20/2018 - Request for Board Approval of a Resolution for a Grant Application to the Florida Inland Navigation District for Public Use Improvements at the Jones' Pier Conservation Area
18-1801 5/8/2018 - Approval of Work Order No. 1 - Carter Associates, Inc. - Jones' Pier Conservation Area Final Wetland Restoration Design & Permitting
18-2276 9/18/2018 - Jones' Pier Conservation Area Public Use Improvements - Amendment Number 1 to MBV Work Order #5 for Jones' Pier Conservation Area (FTC No.:05-039-FF)-New Pavilion & Restroom Building Architectural Services
18-2446 11/6/2018 - Notice of Grant Award from the Florida Inland Navigation District for the Jones' Pier and Oyster Bar Marsh Conservation Areas - Waterways Assistance Program #IR-18-67 and #IR-18-68
19-0234 3/26/2019 - Award of Bid 2019042 - Jones' Pier Fruit Stand Replica
19-0496 6/11/2019 - Application to the Florida Department of State, Division of Historical Resources for the Archie Smith Fish House (Special Category) and Jones' Pier Conservation Area (Small Matching)
19-0569 7/2/2019 - Award of Bid No: 2019058 Jones Pier Residences Repair
19-0713 8/13/2019 - Jones' Pier Conservation Area Public Use Improvements - Hazard Mitigation Assistance - Donadio & Associates, Architects, P.A. - Work Order No. 1
19-0870 9/17/2019 - Notice of Grant Award from the Florida Department of Environmental Protection, Coastal Partnership Initiative for the Jones' Pier Conservation Area Saltmarsh Wetland and Hydric Hammock Restoration - Grant Agreement Number CZ210
19-1029 11/12/2019 - Waiver of Requirement for Bids to Procure Jones' Pier Conservation Area Saltmarsh Open Screw Pump
19-1184 1/7/2020 - Award of Bid Number 2020017 - Jones Pier Wetland Restoration and Conservation Improvements
20-1314 2/18/2020 - Jones' Pier Conservation Area Public Use Improvements - Work Order Number 3 Jones' Pier Conservation Area Construction Administration Services
20-1363 3/10/2020 - Jones' Pier Conservation Area Public Use Improvements - Amendment Number 2 to MBV Work Order #5 for Jones' Pier Conservation Area (FTC No.: 05-039-FF) - Construction Oversight Services
20-1447 4/7/2020 - Jones Pier Residence Repairs Final Payment and Release of Retainage
20-1475 4/14/2020 - 2020 Florida Inland Navigation District Resolution for Assistance - Historic Jones Pier Museum & Education Exhibits
20-1673 7/14/2020 - Jones' Pier Conservation Area Public Use Improvements - Easements
20-1712 7/7/2020 - Notice of Amendment No. 1 - Florida Department of Environmental Protection, Coastal Partnership Initiative for the Jones' Pier Conservation Area Saltmarsh Wetland and Hydric Hammock Restoration - Grant Agreement Number CZ219
20-1838 8/18/2020 - Notice of Grant Award from the Division of Historical Resources for the Jones' Pier Residence Stabilization and Museum Planning - 21.h.sm.100.092 and Authorization for Work Order No. 3 Donadio & Associates Architects, P.A.
20-2051 10/20/2020 - Notice of Grant Award from the Florida Inland Navigation District Jones' Pier Museum and Education Exhibits - IR-20-69
20-2062 10/20/2020 - Jones' Pier Conservation Area Public Use Improvements - Amendment Number 1 to Work Order Number 3 Continued Construction Administration Services
21-0408 4/13/2021 - Naming of Pavilion at Jones Pier Conservation Area to Ruth Stanbridge Educational Pavilion
21-0475 5/4/2021 - Jones' Pier Conservation Area Public Use Improvements - Hazard Mitigation Assistance - Revised Award and Grant Agreement
21-0655 7/13/2021 - Jones' Pier Conservation Area Public Use Improvements - Amendment Number 2 to Work Order Number 3 Continued Construction Administration Services
22-0625 8/16/2022 - Amendment No. 1 to Work Order No. 3 (Jones' Pier Bungalow Stabilization & Museum Planning) - Donadio & Associates, P.A.
22-0650 8/16/2022 - Approval of Final Ranking of Firms and Award of RFP 2022069 for Jones' Pier Conservation Area Entry Fencing
23-0111 2/7/2023 - Jones Pier Conservation Area Use Agreement Between the Town of Indian River Shores and Indian River County
23-0200 3/7/2023 - Jones' Pier Conservation Area - Modification of Existing Purchase Order to Accommodate Unforeseen Work Associated with the Elevation of the Historic Bungalow
23-0983 11/7/2023 - Award of Bid 2024009 for Jones' Pier Conservation Area Bungalow Renovation
24-0712 9/10/2024 - Change Order 1 to Close Construction for Jones Pier Conservation Bungalow Renovation (Bid 2024009)
STRATEGIC PLAN ALIGNMENT
Quality of Life
STAFF RECOMMENDATION
. Recommended Action
Staff respectfully request the release of retainage in the amount of $29,505.52 to Close Construction Services, LLC, for Bid 2024009 which will release any further obligations of the County from the Contractor.