TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Michael Zito, Deputy County Administrator/Citizen Services
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: March 26, 2025
SUBJECT: Award of Bid 2025030 for Hobart Park Baseball Field Improvements
_________________________________________________________________________________________
BACKGROUND
Hobart Ballfields are included in the larger Kiwanis-Hobart Park Complex located on the corner of 77th Street and 58th Avenue. The Trust for the Internal Improvement Fund of Florida (TIIF) dedicated 489.61 acres to the County in March 1967. Additional property was acquired from Florida Minerals in November 1969 adding 106 acres to the park complex. Various grants and funding donations have been received over the years in the support and development of the park property which includes the Indian River County Fairgrounds, Hobart Ballfields, Kiwanis Hobart Park, and the Parks Maintenance Office. The park area is named after Mr. Edward Hobart who contributed $5,000 to be used toward development of the park and the Kiwanis Club who participated in the development of the park.
The 58th Avenue Ballfield Renovation and Expansion project began in 2018, with an approved work order issued to Masteller & Moler, Inc. for the 58th Avenue Ballfield Renovation and Expansion Project (Work Order No. 5). A project timeline is provided as an Attachment for reference. The project was delayed several times due to the pandemic, higher than anticipated costs, and lack of qualified bidders.
On behalf of the Parks Division, sealed bids were solicited for the construction of the 58th Avenue Ballfield Renovation and Expansion project, to include: the conversion of the existing adult multi-purpose field to a college-regulation baseball field, the upgrade of a softball/little league field, a new softball/hybrid field, lighting improvements, scoreboard, stormwater improvements, pump station, parking lot and pathways, landscaping and a concession/restroom building. The project was designed by Masteller & Moler, Inc. Bid 2025030 was issued on February 9, 2025, and bids received until 2 p.m. on March 26, 2025.
ANALYSIS
The improvements will include a conversion of the existing adult multi-purpose field to a college-regulation baseball field, the upgrade of a softball/little league field, a new softball/hybrid field, lighting improvements, scoreboard, stormwater improvements, pump station, parking lot and pathways, landscaping and a concession/restroom building.
Four responsive bids were received:
|
Bidder |
Location |
Total Bid |
|
Proctor Construction Company, LLC |
Vero Beach |
$4,337,073.78 |
|
Ahrens Companies |
Lake Park |
$4,577,132.00 |
|
West Construction Inc. |
Lantana |
$5,240,839.80 |
|
Timothy Rose Contracting, Inc. |
Vero Beach |
$7,999,783.63 |
The Building and Facilities Services Department has reviewed the received bids, has identified Proctor Construction Company, LLC (Proctor), as the lowest, responsive, responsible bidder, and has recommended award to them. Proctor most recently completed the construction of the new Traffic Operations Facility.
Once notice to proceed is issued, the agreement allows 240 days to substantial completion, and 270 days to final completion.
BUDGETARY IMPACT
Funds for the project are available in the Impact Fees/Parks/Construction in Progress/58th Ave Ballfield Expansion and Renovation Account, 10321072-066510-18001 ($2,900,000.00), MSTU/Parks/Constr in Progress/58th Ave Ballfield Exp & Renov, Account 00421072-066510-18001 ($781,683.00), and Optional Sales Tax/Parks/Constr in Progress/58th Ave Ballfield Exp & Renov, Account 31521072-066510-18001 ($655,390.78). The total cost of the project is $4,337,073.78, which is $1,362,926.22, or 23.9%, under the budget of $5,700,000 that was included in the 2024/2025 Capital Improvements Element.
|
Account |
GL |
Available |
|
Impact Fees/Parks/Construction in Progress/58th Ave Ballfield Exp & Renov |
10321072-066510-18001 |
$2,900,000.00 |
|
MSTU/Parks/Constr in Progress/58th Ave Ballfield Exp & Renov |
00421072-066510-18001 |
$781,683.00 |
|
Optional Sales Tax/Parks/Constr in Progress/58th Ave Ballfield Exp & Renov |
31521072-066510-18001 |
$655,390.78 |
|
Total$4,337,073.78 |
|
PREVIOUS BOARD ACTIONS
The Board has approved several work orders to Masteller & Moler, Inc., related to the design of the project. Two previous bids were rejected (2020005, due to the bids being well beyond the available budget, and 2024048 for concerns related to the capability of the sole bidder to execute the project). The summary of Board actions are available in the detailed attachment.
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Quality of Life
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board award bid 2025030 to Proctor Construction Company, LLC, approve the sample agreement, and authorize the chairman to execute the agreement after review and approval of both the agreement and public construction bond by the county attorney as to form and legal sufficiency.