TO: Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
David Johnson, Director of Emergency Services
FROM: Karen Rackard, 911 Coordinator
Department of Emergency Services
DATE: September 18, 2025
SUBJECT: Approval of Public Safety Communications System Maintenance Agreement with Communications International, Inc.
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BACKGROUND
Since the completion of the 700 MHz radio system project, Communications International, Inc., the factory-certified regional service partner of the manufacturer, has provided the daily maintenance for the radio system.
Communications International, Inc. has been providing service for the 700 MHz Communications System since March 1, 2011, when the Board initially declared them sole source. To guarantee continuity of essential services, the County requires Communications International, Inc. to have certified service technicians available twenty-four (24) hours a day for immediate repairs. Communications International, Inc., is the only regional vendor qualified to perform the maintenance and repairs.
The approved contract for the fiscal year 2020/2021 (Contract Number CI-110-950) was authorized by the Board on January 5, 2021. This contract allows for renewal or extension in one-year increments for a total of five years, provided both parties mutually consent.
The proposed new Public Safety Communications System Maintenance Agreement has an initial term of one year, with four optional one-year renewal terms
The terms and conditions of the proposed agreement will remain the same as those of the previous contract, with adjustments to annual maintenance costs based on the South Urban Consumer Price Index (CPI). The CPI adjustment for this year is 2.3%.
The agreement also provides for the provision of L3Harris third-party software upgrades, installation, and implementation. The software portion of the agreement ...
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