TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: September 3, 2025
SUBJECT: Second Extension and Amendment to Agreement for Annual Asphalt Paving and Resurfacing Services (Bid # 2024011)
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BACKGROUND
The Board of County Commissioners awarded Bid 2024011 to M&M Asphalt Maintenance, Inc., dba All County Paving and Ranger Construction Industries, Inc. effective November 21, 2023, for Annual Asphalt Paving and Resurfacing Services. On November 5, 2024, the Board approved the First Extension to the Agreement.
ANALYSIS
The first renewal term of this agreement will end on November 20, 2025. Staff is requesting an extension to the agreement for the second one-year renewal period, with an amendment about the termination language to address penalties for breach after a disaster, as required by recent change to statute.
BUDGETARY IMPACT
Funding for work orders under the agreements will vary, based on project. Most of the funds will come from the Secondary Roads Fund/Road & Bridge/Road Resurfacing account, number 10921441-053360.
PREVIOUS BOARD ACTIONS
Award of bid in 2023 and approval of First Extension in 2024
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the second extension and amendment to the agreements with M&M Asphalt Maintenance, Inc., dba All County Paving and Ranger Construction Industries, Inc. and authorize the Chairman to execute them after the County Attorney has approved them as to form and legal sufficiency.