TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: August 28, 2025
SUBJECT: First Extension and Amendment to Agreement for Medical Services at the Persons with Special Needs Shelter (RFP 2022058)
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BACKGROUND
On October 11, 2022, the Board of County Commissioners approved the award of RFP 2022058 for Medical Services at the Persons with Special Needs Shelter to Critical Response Strategies, LLC. As described in the RFP, the vendor will provide fully staffed medical team(s) in the event of shelter activation to provide round-the-clock coverage at the Persons with Special Needs Shelter. The County Department of Emergency Services will manage the administrative and financial side of the contract and the Florida Department of Health – Indian River County (FDOH) will govern the employees during shelter operations.
The initial term of the award was three years, and expires October 10, 2025, with three one-year renewal terms available, subject to vendor acceptance, satisfactory performance, and staff’s determination that a renewal would be in the best interest of Indian River County.
ANALYSIS
Staff has been satisfied with Critical Response Strategies, LLC, and wishes to extend our agreement for an additional one year.
Termination language is being amended to include penalty for breach after a disaster, as required per Florida Statute.
BUDGETARY IMPACT
Expenses incurred for this work are anticipated to be funded through FEMA reimbursement.
PREVIOUS BOARD ACTIONS
Award of original RFP on October 11, 2022
POTENTIAL FUTURE BOARD ACTIONS
Approval of Second Extension
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board a...
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