TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: April 22, 2022
SUBJECT: Authorization to Increase Blanket Purchase Orders for Ring Power Corp and Auto Partners LLC.
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BACKGROUND
Blanket Purchase orders are issued at the request of departments to enable as needed purchases over the course of the fiscal year. The Purchasing Manager may approve purchase orders up to $35,000 (not associated with a bid or contract), and the Administrator is authorized in Section 105.01 of the County Code to approve purchase orders up to $75,000.
ANALYSIS
The needs of some departments may exceed the Administrator’s approval authority during the course of a fiscal year. Many of these purchases reflect needs that are not easily addressed through the bid process, and therefore a waiver of the requirement for bids is reasonable and necessary.
As additional funds are needed on each Purchase Order, a change order request is entered, and is authorized by the department, the Budget Office, and Purchasing Division. Waiver of the requirement for bids and pre-authorization of the Purchase Orders by the Board will ensure the Purchase Orders can be increased expeditiously, after confirmation of the availability of funds in the appropriate account by the Budget Office.
BUDGETARY IMPACT
Funds are, or will be made available prior to any increase to the purchase orders is authorized as follows:
PO# Vendor and Material Current Amount Total Request Amount Spent 23/24
100418 Ring Power Corp - Sublet Repairs $75,000 $150,000 $122,373
100891 Auto Partners LLC (Dyer Chevrolet) - Sublet Repairs $75,000 $150,000 $81,588
Total $150,000 $300,000 $203,961
Justification: Off site repair needs continue to increase
Account Name Account Number
Fleet Maintenace/Vehicle Maint...
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