Indian River County Florida  
Indian River County Administration Complex  
1801 27th Street, Building A  
Vero Beach, Florida, 32960-3388  
Meeting Minutes - Final  
Tuesday, October 8, 2024  
9:00 AM  
Commission Chambers  
Board of County Commissioners  
Susan Adams, District 1, Chairman  
Joseph Flescher, District 2, Vice Chairman  
Joseph H. Earman, District 3  
Deryl Loar, District 4  
Laura Moss, District 5  
John A. Titkanich, Jr., County Administrator  
Jennifer W. Shuler, County Attorney  
Ryan L. Butler, Clerk of the Circuit Court and Comptroller  
1. CALL TO ORDER  
5 -  
Present:  
Chairman Susan Adams  
Vice Chairman Joseph Flescher  
Commissioner Joe Earman  
Commissioner Laura Moss  
Commissioner Deryl Loar  
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF  
THE ARMED FORCES  
2.B. INVOCATION  
Pastor Chris Drinnon, Grace Baptist Church  
3. PLEDGE OF ALLEGIANCE  
Commissioner Susan Adams, Chairman  
Chairman Adams announced that a State of Emergency had been declared for Indian  
River County due to Hurricane Milton. The Emergency Operations Center (EOC)  
would be fully activated on October 8, 2024, at 8 am. General population shelters  
would open at 2 p.m., and the Special Needs Shelter would be located at Treasure  
Coast Elementary. Waste and recycling services would be temporarily suspended.  
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve the Agenda as written. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
5. PROCLAMATIONS and PRESENTATIONS  
5.A.  
Presentation of Proclamation Declaring the Month of October As National Domestic  
Violence Awareness Month  
Recommended Action:  
Read & Present  
Attachments: Proclamation  
Jennifer Fox, CEO of Safespace, Inc., expressed her heartfelt gratitude to the Board  
for declaring October as Domestic Violence Awareness Month. She emphasized the  
tremendous efforts of the Safespace team in actively raising awareness about  
domestic violence in Indian River County, where an average of 250 crisis phone calls  
were received every month. She noted that through collaboration with community  
partners, Safespace was dedicated to providing comprehensive support services and  
aimed to expand its impact through community education.  
Read and presented by Vice Chairman Flescher  
5.B.  
Presentation of Proclamation Designating October 2024 As Manufacturing Month In  
Indian River County, Florida  
Recommended Action:  
Recommend Read and Present  
Attachments: Proclamation  
Helene Caseltine, Economic Development Director at the Indian River County  
Chamber of Commerce, conveyed her sincere appreciation to the Board for  
acknowledging the pivotal role played by the manufacturing industry in Indian River  
County. She underscored the significance of the diverse spectrum of manufacturing  
businesses that are actively contributing to the county's economic landscape.  
Read and presented by Chairman Adams  
5.C.  
Presentation of Proclamation Recognizing the Month of October 2024 As  
Cybersecurity Awareness Month In Indian River County, Florida  
Recommended Action:  
Recommend Read and Present.  
Attachments: Proclamation  
Acting Director of Information Technology Zac Portwood, expressed his gratitude to  
the Board for their time and support. He emphasized the importance of keeping  
everyone educated and aware of cybersecurity challenges. He stated the department  
had doubled its cybersecurity team and was committed to continuous improvement  
through regular exercises and audits, with a focus on education and awareness.  
Read and presented Commissioner Earman  
6. APPROVAL OF MINUTES  
A motion was made by Vice Chairman Flescher, seconded by Chairman Adams,  
to approve the Budget Workshop Minutes of July 10, 2024, Special Call Meeting  
Minutes of August 08, 2024, and Utility Rate Study Workshop Minutes of August 22,  
2024, as written. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
6.A.  
Budget Workshop of July 10, 2024  
Approve  
Recommended Action:  
Approved  
6.B.  
Special Call Meeting of August 08, 2024  
Approve  
Recommended Action:  
Approved  
6.C.  
Utility Rate Study Workshop of August 22, 2024  
Approve  
Recommended Action:  
Approved  
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD  
ACTION  
8. CONSENT AGENDA  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve the Consent Agenda as amended, pulling Items 8.G., 8.H., and  
8.I. for discussion. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
8.A.  
Checks and Electronic Payments September 7, 2024 to September 13, 2024  
Recommended Action:  
Approve the list of checks and electronic payments issued for the time period of  
September 7, 2024 to September 13, 2024  
Approved  
8.B.  
Checks and Electronic Payments September 14, 2024 to September 20, 2024  
Recommended Action:  
Approve the list of checks and electronic payments issued for the time period of  
September 14, 2024 to September 20, 2024  
Approved  
8.C.  
County Capital Asset Inventories  
Recommended Action:  
Approve the removal of the list of assets from the inventory system  
Approved staff's recommendation  
8.D.  
Department of Health Request for Interdepartmental Budget Transfer  
Recommended Action:  
Request Approval  
Approved staff's recommendation  
8.E.  
Acceptance and Approval of Expenditures of Emergency Management Program  
Grant (EMPG) Federally-Funded Subgrant Agreement. Agreement Number: G0558  
Recommended Action:  
Staff recommends approval of the EMPG Federally-Funded Subgrant Agreement  
(G0558), associated expenditures, and authorization of the Chairman to execute this  
agreement between Indian River County Emergency Management and the State of  
Florida, Division of Emergency Management.  
Attachments: Staff Report  
Approved staff's recommendation  
8.F.  
Microsoft Enterprise Agreement Renewal  
Recommended Action:  
The Department of Information Technology recommends that the Board approve the  
agreement with Insight Public Sector and authorize the Chairman to sign it after review  
and approval by the County Attorney as to form and legal sufficiency. Our yearly cost  
will be $476,654.87. The services provided from Microsoft through Insight will cover  
all of the County’s needs for the coming Fiscal Year.  
Attachments: Staff Report  
Approved staff's recommendation  
8.G.  
New Cingular Cell Radio Lease for King’s Highway  
Recommended Action:  
Staff recommends the approval of this Reinstated and Amended Agreement.  
Staff asks that the board authorize the Chairwoman to execute the agreement on their  
behalf.  
Attachments: Staff Report  
Commissioner Moss inquired about the calculation and negotiation of revenue and the  
changes to the contracts over time due to varying start dates and lengths.  
Assistant County Attorney Chris Hicks explained that the County had hired James  
Kennedy, CEO of SteepSteel Consulting, to negotiate the tower rates based on  
height and availability. He mentioned that the Gifford Tower, owned by T-Mobile,  
required $100,000 for structural repairs and upgrades. Mr. Kennedy negotiated  
$150,000 for the tower's upgrade, and the County had upcoming negotiations with  
Verizon. Attorney Hicks assured Commissioner Moss that he was maintaining regular  
communication with Mr. Kennedy to oversee the progress of these agreements.  
A motion was made by Commissioner Moss, seconded by Vice Chairman  
Flescher, to approve staff's recommendation. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
8.H.  
MetroPCS Cell Radio Lease King’s Highway First Amendment  
Recommended Action:  
Staff recommends the approval of this amended agreement. Staff asks that the board  
authorize the Chairwoman to execute the agreement on their behalf.  
Attachments: Staff Report  
[Clerks note: See Item 8.G. for discussion]  
A motion was made by Commissioner Moss, seconded by Vice Chairman  
Flescher, to approve staff's recommendation. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
8.I.  
T-Mobile Cell Radio Lease Gifford Third Amendment  
Recommended Action:  
Staff recommends the approval of this renewed agreement. Staff asks that the board  
authorize the Chairwoman to execute the agreement on their behalf.  
Attachments: Staff Report  
[Clerks note: See Item 8.G. for discussion]  
A motion was made by Commissioner Moss, seconded by Vice Chairman  
Flescher, to approve staff's recommendation. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
8.J.  
Blanket Travel Authorization for Commissioners, County Officers, and Staff for Fiscal  
Year 2024-2025 (October 1, 2024, through September 30, 2025)  
Recommended Action:  
Approval is recommended for Commissioners, County Officers, and Staff to travel  
out-of-county for current and future assigned committee meetings and the programs,  
meetings, and hearings listed on the staff report in the Description and Conditions  
during the 2024-2025 Fiscal Year.  
Attachments: Memorandum  
Approved staff's recommendation  
8.K.  
Grant Agreement for the Florida Department of State, Division of Historical  
Resources Small Matching Grant for the Gifford Parks “Tour Through Time.”  
Recommended Action:  
Staff respectfully recommends that the Board of County Commissioners accept the  
Florida Department of State, Division of Historical Resources Small Matching Grant  
for the Gifford Parks “Tour Through Time,” and authorize the Chairman to execute  
the Agreement between the Florida Department of State, Division of Historical  
Resources and Indian River County after review and approval by the County  
Attorney.  
Attachments: Staff Report  
Approved staff's recommendation  
8.L.  
Request for Release of an Easement at 8815 Lakeside Circle  
Recommended Action:  
Staff recommends that the Board, through adoption of the attached resolution,  
approve the subject release of the County-dedicated drainage and utility easement at  
8815 Lakeside Circle.  
Attachments: Staff Report  
Approved staff's recommendation and Resolution 2024-063, releasing an  
easement (or portion thereof) on Lot 57, Sea Oaks River Homes subdivision Unit  
IIIB.  
8.M.  
11th Drive and 37th Street Roadway & Intersection Improvements, (IRC-2001) -  
Final Payment, Release of Retainage and Change Order No. 2  
Recommended Action:  
Staff recommends approval of Change Order No. 2 and payment of Contractor’s  
Application for Payment No. 2001-16 to Dickerson Infrastructure, Inc., dba  
Dickerson Florida, Inc. in the amount of $188,070.91 for final payment and release of  
retainage.  
Attachments: Staff Report  
Approved staff's recommendation  
8.N.  
Kimley-Horn and Associates, Inc. Work Order 8 Amendment 1 for Floridan Aquifer  
Well S-1 Replacement, IRCDUS Project ID 11.22.503  
Recommended Action:  
Staff recommends that the Indian River County Board of County Commissioners  
approve Work Order 8 Amendment 1 to Kimley-Horn and Associates, Inc. in the  
amount of $98,949.00 for Floridan Aquifer Well S-1 Replacement project, for  
additional engineering services for bid and construction phase services, wildlife site  
survey, extended hydrogeologist work hours, and final deliverables, and authorize the  
Chairman to sign it on their behalf  
Attachments: Staff Report  
Approved staff's recommendation  
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES  
10. PUBLIC ITEMS  
A. PUBLIC HEARINGS  
PROOF OF PUBLICATION FOR THIS HEARING IS ON FILE IN THE  
OFFICE OF THE CLERK TO THE BOARD.  
10.A.1.  
Ordinance of Indian River County, Florida Amending the Zoning Ordinance, and  
the Accompanying Zoning Map for Approximately ±7.97 Acres from CG,  
General Commercial District to MED, Medical District (99070136-96957)  
[Quasi-Judicial]  
Recommended Action:  
Based on the analysis, staff and the Planning and Zoning Commission recommend  
that the Board of County Commissioners approve this request to rezone the  
subject property from CG to MED.  
Attachments: Staff Report  
Chairman Adams stated the Item proposed an amendment to the Zoning  
Ordinance. Each Commissioner, as requested by the Chairman, disclosed ex parte  
communications, site visits, or independent investigations. The Commissioners also  
affirmed that they have an open mind and can base their decisions on the evidence  
presented and the applicable law.  
The Deputy Clerk administered the Oath to all persons who wished to speak at the  
hearing.  
The Chairman opened the Public Hearing.  
Chief of Long Range Planning Chris Balter stated the applicant had requested to  
postpone the Public Hearing until theTuesday, November 19, 2024, Commission  
meeting.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to postpone the public hearing to the November 19, 2024, Commission  
meeting. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
B. PUBLIC DISCUSSION ITEMS  
10.B.1.  
Request to Speak by R. Wooten re: Metal detectors and planned lawful  
concealed carry harassment at the Firefighters County Fair  
Recommended Action:  
No action required  
Fellsmere resident Robert Wooten, a retired military officer, raised concerns  
about the plan to implement metal detectors and baggage checks at the upcoming  
Firefighters Fair. He believed this plan may constitute harassment and violate  
certain laws and constitutional rights. Mr. Wooten urged the County Commission  
to consider a Resolution affirming the right to carry concealed weapons on  
County-owned property. Mr. Wooten stated that if the plan proceeds, he would  
seek a court-ordered injunction to stop these actions, emphasizing the potential  
financial impact in terms of legal expenses and damages for the County.  
No Action Taken or Required  
10.B.2.  
Request to Speak from B. Rigby regarding Federal and State Funding  
No action required  
Recommended Action:  
Bill Rigby, a member of the West Wabasso Progressive Civic League, spoke to  
the Board about the need for fair treatment of minority-owned and disabled  
veteran-owned businesses. He pointed out that these businesses were being  
excluded from County contracts and urged the Board to address this issue. He  
also suggested that the County was misusing grant funds and claimed that the  
County's request for proposal (RFP) for recycling collection program was illegal  
and invalid. Mr. Rigby requested transparency regarding the County's receipt of  
Federal and State funding grants and asked for documentation related to  
contractual agreements.  
In response, Chairman Adams advised Mr. Rigby to file a public records request  
for the grant and contractual agreement information. Deputy County Attorney  
Susan Prado offered to assist Mr. Rigby with his request.  
No Action Taken or Required  
C. PUBLIC NOTICE ITEMS  
11. COUNTY ADMINISTRATOR MATTERS  
12. DEPARTMENTAL MATTERS  
A. Community Services  
B. Emergency Services  
C. Human Resources  
D. Information Technology  
E. Natural Resources  
F. Office of Management and Budget  
G. Parks, Recreation, and Conservation  
H. Planning and Development Services  
I. Public Works  
J. Utilities Services  
13. COUNTY ATTORNEY MATTERS  
13.A.  
Resolution For Special Assessment Providing for The Replacement of Culverts for  
Waters Edge Phase II Subdivision  
Recommended Action:  
County staff recommends that the Board approve the draft Resolution authorizing the  
Special Assessment to cover the costs of the Waters Edge Plat Two (Waters Edge  
Phase II) Culvert Replacement and requiring compliance with the procedures outlined  
in Chapter 206 of the Code.  
Attachments: Staff Report  
Assistant County Attorney Chris Hicks stated that in October 2006, the Waters Edge  
Phase II Subdivision transferred ownership of the roads and road easements to the  
County, making the County responsible for maintaining and repairing the roads. This  
transfer did not include the subdivision's drainage infrastructure, specifically the  
culverts allowing passage of the Indian River Farms Water Control District  
Sub-Lateral B-5 Canal on 1st Street SW. The culvert pipes at both entry points into  
the subdivision were deteriorating and needed to be replaced.  
He noted that on June 18, 2024, the Board approved a contract with Timothy Rose  
Contracting, Inc. to construct replacement culverts at a total cost of $1,366,739.45.  
The County and the Waters Edge Phase II Homeowner’s Association reached an  
agreement to share the replacement costs. The County would cover the majority of  
the project, contributing $828,764.95 (including a contingency fund of $100,000.00),  
and the residents would be responsible for the remaining $537,974.50 (including a  
contingency fund of $80,000.00).  
Attorney Hicks stated that the County and Waters Edge Phase II HOA negotiated a  
special assessment, allowing property owners to pay their share of $6255.52 per lot  
over 15 years at a rate of $417.04 per year. Upon project completion, hearings  
would be held to readjust the amounts owed based on unused reserves.  
Commissioner Loar thanked Attorney Hicks and Deputy County Attorney Susan  
Prado for bringing this to fruition.  
The Board and staff discussed that this process was not setting a precedent, as the  
precedent had already been set. Unfortunately, it placed a heavy financial burden on  
residents. Based on recent history, this practice had become standard.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Loar, to approve staff's recommendation and Resolution 2024-064, providing for  
Waters Edge culvert replacement for Waters Edge Plat Two subdivision (Waters  
Edge Phase II) in Indian River County, Florida; providing the total estimated cost,  
method of payment of assessments, number of annual installments, and  
description of the area to be served. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
14. COMMISSIONERS MATTERS  
A. Commissioner Susan Adams, Chairman  
14.A.1.  
Proposed Proclamation Policy Proposal  
Request Discussion and Support  
Recommended Action:  
Chairman Adams discussed potential changes to the Proclamation Policy. She  
proposed the introduction of a Certificate of Recognition to streamline the process  
of achieving recognition objectives. Additionally, she highlighted the need to  
enhance the submission process for Proclamations to manage recognition requests  
effectively. Chairman Adams also provided an overview of the specific  
requirements for both Proclamations and Certificates of Recognition, clearly  
outlining the criteria.  
The Board engaged in a detailed dialogue focusing on the distinctions between  
Proclamations and Certificates of Recognition. The discussion also delved into the  
possibility of issuing impromptu Proclamations and the associated flexibility.  
Furthermore, the Board deliberated on acknowledging acts of heroism and  
extraordinary achievements, emphasizing the Chairman's discretionary authority in  
such matters.  
Chairman Adams requested that the County Attorney formalize the Proclamation  
Policy proposal according to legal and grammatical standards.  
A motion was made by Commissioner Loar, seconded by Vice Chairman  
Flescher, to approve staff's recommendation and the County Attorney to  
formalize the document according to legal and grammatical standards. The  
motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
B. Commissioner Joseph E. Flescher, Vice Chairman  
C. Commissioner Joseph H. Earman  
D. Commissioner Deryl Loar  
E. Commissioner Laura Moss  
15. SPECIAL DISTRICTS AND BOARDS  
A. Emergency Services District  
B. Solid Waste Disposal District  
C. Environmental Control Board  
16. ADJOURNMENT  
There being no further business, the Chairman adjourned the meeting at 10:17 am.