Indian River County Florida  
Indian River County Administration Complex  
1801 27th Street, Building A  
Vero Beach, Florida, 32960-3388  
www.indianriver.gov  
Meeting Minutes - Final  
Tuesday, September 24, 2024  
9:00 AM  
Commission Chambers  
Board of County Commissioners  
Susan Adams, District 1, Chairman  
Joseph Flescher, District 2, Vice Chairman  
Joseph H. Earman, District 3  
Deryl Loar, District 4  
Laura Moss, District 5  
John A. Titkanich, Jr., County Administrator  
Jennifer W. Shuler, County Attorney  
Ryan L. Butler, Clerk of the Circuit Court and Comptroller  
1. CALL TO ORDER  
5 -  
Present:  
Chairman Susan Adams  
Vice Chairman Joseph Flescher  
Commissioner Joe Earman  
Commissioner Laura Moss  
Commissioner Deryl Loar  
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF  
THE ARMED FORCES  
2.B. INVOCATION  
Sheriff Eric Flowers  
3. PLEDGE OF ALLEGIANCE  
Commissioner Susan Adams, Chairman  
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS  
Commissioner Earman asked to be excused for a time-certain commitment at 10:30  
a.m.  
Moved: Items 11.B., 12.E.1., 12.E.2., and 12.J.1. to be heard following the Consent  
Agenda.  
Combined: Item 8.J. to be heard with Item 12.E.2.  
A motion was made by Commissioner Moss, seconded by Vice Chairman  
Flescher, to approve the Consent Agenda as amended. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
5. PROCLAMATIONS and PRESENTATIONS  
24-0808  
5.A.  
Presentation of Proclamation in Recognition of Fire Prevention Week October 6-12,  
2024  
Recommended Action:  
Recommend Read and Present  
Attachments: Proclamation  
Assistant Chief/Fire Marshal Richard Marini spoke of the life-saving value of smoke  
detectors in the home, the importance of testing, and twice-yearly battery  
replacement. He noted that free smoke detectors were available through a partnership  
with the Red Cross, and could be requested on the County's website; there was also  
a solution for the hearing impaired.  
Read and Presented by Commissioner Earman  
6. APPROVAL OF MINUTES  
24-0766  
6.A.  
Regular Meeting of July 02, 2024  
Approve  
Recommended Action:  
Attachments: 07022024 BCC Draft  
A motion was made by Vice Chairman Flescher, seconded by Chairman Adams,  
to approve the Regular Meeting Minutes of July 02, 2024 as written. The motion  
carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD  
ACTION  
24-0782  
7.A.  
Event Calendar  
Recommended Action:  
No action required  
Attachments: Staff Report  
No Action Taken or Required  
24-0798  
7.B.  
National Estuaries Week, September 21st-28th  
None. Informational Item Only.  
Recommended Action:  
Attachments: Staff Report  
Chairman Adams encouraged the public to enjoy the Indian River Lagoon in  
celebration of National Estuaries month.  
The Chairman also informed there were volunteer openings on the Indian River  
County Construction Board of Adjustments and Appeals for a mechanical contractor  
and an engineer.  
No Action Taken or Required  
8. CONSENT AGENDA  
Item 8.I. pulled for discussion  
Item 8.J. moved to be heard in conjunction with Item 12.E.2.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve the Consent Agenda as amended. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
24-0759  
8.A.  
Checks and Electronic Payments August 30, 2024 to September 6, 2024  
Recommended Action:  
Approve the list of checks and electronic payments for the time period of August 30,  
2024 to September 6, 2024  
Attachments: Comptroller Division Staff Report  
Approved  
24-0704  
8.B.  
County Administrator Blanket Travel Approval  
Recommended Action:  
Approve payment for County Administrator’s membership, registration, and travel for  
attendance at events for FCCMA, ICMA and FACM.  
Attachments: Staff Report Blanket Travel Approval  
Approved  
24-0776  
8.C.  
Demolition Lien Releases  
Recommended Action:  
The County Attorney’s Office recommends that the Indian River County Board of  
County Commissioners authorize the Chairman to execute the releases of Demolition  
and Certificate of Building Official, and that the same be recorded in the Public  
Record of Indian River County, Florida.  
Attachments: Staff Report  
Property 1  
Property 2  
Approved staff's recommendation  
24-0790  
8.D.  
Resolution Cancelling Taxes on Properties Purchased for Public Purpose - Golden  
Eagle Upholstery Services, Corp - Right-of-Way  
Recommended Action:  
Authorize the Chairman of the Board of County Commissioners to execute the  
Resolution to cancel certain taxes upon the properties purchased by Indian River  
County for a public purpose, and the Clerk to send a certified copy of the Resolution  
to the Tax Collector and the Property Appraiser so that any delinquent or current  
taxes can be cancelled.  
Attachments: Staff Report  
Resolution  
Warranty Deed  
Approved staff's recommendation and Resolution 2024-059, cancelling certain  
taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes.  
24-0794  
8.E.  
Resolution Cancelling Taxes on a Property Purchased by the City of Fellsmere for  
Public Purpose - Roger L. Moss and Lindsey J. Moss - Road and Drainage  
Recommended Action:  
Authorize the Chairman of the Board of County Commissioners to execute the  
Resolution to cancel current and future ad valorem taxes upon the publicly owned  
land, and the Clerk to send a certified copy of the Resolution to the Tax Collector and  
Property Appraiser so that the current ad valorem taxes and future ad valorem taxes  
may be cancelled.  
Attachments: Staff Report  
Letter  
Resolution  
Receipt Pro-Rated Taxes  
Approved staff's recommendation and Resolution 2024-060, cancelling certain  
taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes.  
24-0797  
8.F.  
Hallstrom Farmstead Conservation Area - Utilities  
Recommended Action:  
Staff recommends approval of the Bill of Sale of Utility Facilities and requests the  
Board authorize the Chairman to execute same for recordation in the Public Records  
of Indian River County, Florida.  
Attachments: Staff Report  
Bill of Sale of Utility Facilities  
Cost Estimate  
Approved staff's recommendation  
24-0758  
8.G.  
Approval of Extension to Memorandum of Understanding between Humane Society  
of Vero Beach & Indian River County Florida Inc., and the Indian River County  
Board of County Commissioners  
Recommended Action:  
Staff is recommending the Board approve and execute the Extension to the  
Memorandum of Understanding for Animal Shelter Services between the Humane  
Society of Vero Beach & Indian River County Florida., and Indian River County  
Board of County Commissioners.  
Attachments: Staff Report  
Humane Society MOU Extension Nov 2024  
Approved staff's recommendation  
24-0762  
8.H.  
Approval of Renewal for a Class “A” Certificate of Public Convenience and  
Necessity for Indian River County Department of Emergency Services  
Recommended Action:  
Staff respectfully recommends that the Board of County Commissioners approve  
renewal of the Class “A” Certificate of Public Convenience and Necessity for the  
Indian River County Department of Emergency Services, to be effective for a period  
of two (2) years from October 15, 2024, to October 15, 2026.  
Attachments: Staff Report  
COPCN Application IRCFR 2024  
Certificate  
Approved staff's recommendation  
24-0785  
8.I.  
Amendment No. 1 to Tetra Tech Inc. Workorder No. 1 for Public Outreach Efforts  
on the Lagoon Management Plan to Include Story Map Development  
Recommended Action:  
The recommendation of staff is for the BCC to approve Amendment No. 1 to WO  
No. 1 under the Continuing Contract Agreement for Continuing Engineering Services  
with Tetra Tech, and authorize the Chairman to sign the Amendment on behalf of the  
County. Amendment No. 1 represents a no cost reallocation of remaining funds on  
the Workorder for use in GIS Story Map outreach efforts.  
Attachments: Staff Report  
TetraTech WO #1 Amendment #1 Scope  
WO #1, Amendment #1 Execution Form  
Vice Chairman Flescher relayed his excitement at the GIS Story Map development,  
and asked if the County's GIS department was also involved in the project.  
County Administrator John Titkanich confirmed the GIS department would be  
involved as they managed the metadata. Eric Charest, Assistant Director of Natural  
Resources, noted this project was a kickoff for the County's Lagoon management  
efforts, and anticipated adding Utilities Projects which enhanced the Lagoon's health.  
He confirmed the results would be posted online, and estimated a six month timeline  
for creation.  
A motion was made by Vice Chairman Flescher, seconded by Chairman Adams,  
to approve staff's recommendation. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
24-0788  
8.J.  
Access Agreements for Sector 4 Hurricanes Ian and Nicole Dune Renourishment  
Recommended Action:  
Staff recommends the Board approve the three Agreements for Access and Sand  
Renourishment for the Sector 4 Beach Area and authorize the chairman to sign on  
behalf of the County.  
Attachments: Staff Report  
Agreement - IRS  
Agreement - Lot 1  
Agreement - JIPOA  
[Clerk Note: this Item was heard in conjunction with Item 12.E.2.]  
Coastal Resources Manager Quintin Bergman requested the Board's approval of the  
access agreements secured to enable the dune restoration project on Sector 4's  
beaches. He informed there were three points of construction access: Turtle Trail, Lot  
1 on Sea Court, and Beachcomber Lane. Access would be granted between October  
15, 2024, and May 1, 2025. Construction vendors were required to restore sites to  
pre-construction conditions.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve staff's recommendation. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
24-0751  
8.K.  
Award of Annual Bid 2025003 for Motor and Pump Repair  
Recommended Action:  
Staff recommends the Board award Bid 2025003 to Florida Armature Works, Inc.,  
and authorize the Purchasing Division to issue blanket purchase orders for the period  
of October 1, 2024, through September 30, 2027, with the recommended bidder.  
Staff also recommends the Board authorize the Purchasing Manager to renew this bid  
at the same rates for two (2) additional one (1) year periods subject to satisfactory  
performance, vendor acceptance, and the determination that renewal of this annual  
bid is in the best interest of the County.  
Attachments: Staff Report  
Approved staff's recommendation  
24-0754  
8.L.  
First Extension to Agreements for Continuing Professional Surveying and Mapping  
Services (RFQ 2022064)  
Recommended Action:  
Staff recommends the Board approve the first extension to the agreements with  
Bowman Consulting Group, LTD., CivilSurv Design Group, Inc., Carter Associates,  
Inc., Southeastern Surveying & Mapping Corporation, Masteller, Moler & Taylor,  
Inc., GCY, Inc., Morgan & Eklund and authorize the Chairman to execute it after the  
County Attorney has approved it as to form and legal sufficiency.  
Attachments: Staff Report  
First Extension - Bowman  
First Extension - Carter Associates  
First Extension - CivilSurv  
First Extension - GCY  
First Extension - Masteller, Moler, and Taylor  
First Extension - Morgan & Eklund  
First Extension - Southeastern  
Approved staff's recommendation  
24-0755  
8.M.  
Rejection of Bid 2024048 for Hobart Park Baseball Field Improvements  
Recommended Action:  
Staff recommends the Board reject the bid received in response to invitation to bid  
2024048 and authorize staff to rebid.  
Attachments: Staff Report  
Approved staff's recommendation  
24-0761  
8.N.  
First Amendment to Agreement for Annual Day Laborer Services (Bid 2024022)  
Recommended Action:  
Staff recommends the Board approve the first amendment to the agreement  
with HireQuest Direct and authorize the Chairman to sign them after the  
County Attorney’s approval as to form and legal sufficiency.  
Attachments: Staff Report  
First Amendment  
Approved staff's recommendation  
24-0764  
8.O.  
Workers Compensation Settlement for Leonie Pratt  
Recommended Action:  
These claims were evaluated by the County's defense counsel, excess carrier and the  
County staff listed above; and it is recommended that the Board of County  
Commissioners approve the final settlement of $125,000 to resolve all WC claims for  
Leonie Pratt.  
Attachments: Staff Report  
Approved staff's recommendation  
24-0765  
8.P.  
Third Party Claims Administration Services Agreement  
Recommended Action:  
Staff recommends the Board authorize the Chair to execute the extension agreement  
after review and approval by the County Attorney's Office with an annual renewal  
cost of $260,907.  
Attachments: Staff Report  
Davies Agreement Oct 2024  
Approved staff's recommendation  
24-0792  
8.Q.  
2024/2025 State/County Contract Indian River County Health Department  
Recommended Action:  
Staff recommends the Board approve and authorize the Chairman to execute the  
contract.  
Attachments: Staff Report  
Cover Letter 2024-2025  
Core Contract 2024-2025  
Approved staff's recommendation  
24-0793  
8.R.  
Award of Bid 2024049 for Oslo Water Treatment Plant Improvements - Sand  
Strainer Replacement  
Recommended Action:  
Staff recommends the Board award bid 2024049 to Lawrence Lee Construction  
Services, Inc., approve the sample agreement, and authorize the Chairman to execute  
it after review and approval of the agreement and required Public Construction Bond  
as to form and legal sufficiency by the Assistant County Attorney, and after review  
and approval of the required insurance by the Risk Manager. So long as there are no  
changes in the dollar amount under the agreement, upon adequate completion of the  
work set forth in the agreement, staff is directed to make final payment and release  
any retainage to the contractor after review and approval by the Purchasing Manager  
and the County Attorney’s Office.  
Attachments: Staff Report  
Sample Agreement  
Approved staff's recommendation  
24-0783  
8.S.  
Declaration of Sole Source for Purchase of Clay Target Throwers for The Indian  
River County Public Shooting Range Sporting Clays Trail Expansion Project  
Recommended Action:  
Staff respectfully requests that the Board of County Commissioners authorize the  
declaration of Promatic Inc. as the sole source for purchase of the clay target  
throwing trap machines and associated accessories for the Indian River County  
Shooting Range Sporting Clays Trail Expansion  
Attachments: Staff Report  
Promatic Sole Source Letter  
Promatic Quote  
Approved staff's recommendation  
24-0756  
8.T.  
Request Waiver of Bid Requirement and Approve Agreement with GrayMatter  
Systems, LLC for Industrial Control System Design and Implementation Support  
Services, IRCDUS Project ID 00.23.545  
Recommended Action:  
Staff recommends that the Indian River County Board of County Commissioners  
approve the agreement with GrayMatter Systems, LLC including the proposal and  
task order services incorporated as Exhibit 1 for $312,676.98 and authorize the  
Chairman to sign it after review and approval by the County Attorney as to form and  
legal sufficiency. So long as there are no changes in the dollar amount under the  
agreement and upon adequate completion of the work set forth in the agreement, staff  
is directed to make final payment and release any retainage to GrayMatter Systems,  
LLC  
Attachments: Staff Report  
GrayMatter Proposal  
Professional Services Agreement  
Consent of the Gray Matter Companies - Officers  
Approved staff's recommendation  
24-0799  
8.U.  
Additional Service #7, Dry Fire Hydrant VE Design Changes - Sparc Design - New  
Clubhouse at Sandridge Golf Club  
Recommended Action:  
Staff recommends approving Additional Service No. 7 authorizing the $60,500.00  
increase to the contract with Sparcdesign and authorizing the Chairman to sign the  
Additional Service #7 on behalf of the Board. The new total contract price will be  
$518,655.00.  
Attachments: Staff Report  
Dry hydrant VE Design Changes  
Approved staff's recommendation  
24-0805  
8.V.  
Change Order No 1, Indian River County Tax Collector Floor Replacement  
(IRC-2411)  
Recommended Action:  
Staff recommends approving Change Order No. 1, authorizing the Chairman to  
execute Change Order No. 1 authorizing the additional work to Jim’s Complete  
Construction in the amount of $23,189.00 for a new contract total of $101,205.53.  
Attachments: Staff Report  
Change Order No. 1  
Approved staff's recommendation  
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES  
24-0690  
9.A.  
Indian River County Sheriff Eric Flowers re FY 24 Auction Proceeds  
Discussion & Approval to use proceeds to acquire new like-kind property  
Recommended Action:  
Attachments: Memorandum from IRC Sheriff - Auction  
[Clerk Note: this Item was heard following Item 12.J.1.]  
Sheriff Eric Flowers reported net proceeds of $42,448.00 from an online auction of  
surplus property and vehicles. He requested approval for the proceeds to be used to  
acquire new like-kind property within the current fiscal year, pursuant to Chapter 274  
of the Florida Statutes.  
A motion was made by Commissioner Loar, seconded by Vice Chairman  
Flescher, to approve the Sheriff's request to use auction proceeds to purchase  
new and like-kind property within the current fiscal year. The motion carried by  
the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
24-0801  
9.B.  
Indian River County Sheriff Eric Flowers re: FY 24 Offender Fees  
Discussion  
Recommended Action:  
Attachments: Memorandum from IRC Sheriff  
Sheriff Eric Flowers requested $22,240 from the Offender Fees Reserve account to  
purchase surveillance equipment, duty/tactical gear, and office/field supplies for  
criminal investigations.  
A motion was made by Commissioner Loar, seconded by Vice Chairman  
Flescher, to approve Sheriff's request to use funds from the Offender Fees  
Reserve account to purchase equipment and supplies. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
10. PUBLIC ITEMS  
PROOF OF PUBLICATION FOR THESE HEARINGS IS ON FILE IN THE  
OFFICE OF THE CLERK TO THE BOARD.  
A. PUBLIC HEARINGS  
24-0750  
10.A.1.  
Public Hearing to Revise Utility Services Rate Schedule for the Indian River  
County Department of Utility Services, IRCDUS Project ID: 00.23.544  
Recommended Action:  
Staff recommends that the Board of County Commissioners: 1.· Accept the  
results of the Stantec reports: - Indian River County Department of Utility  
Services - Utility Rate Study Final Report; - Indian River County Department of  
Utility Services - Water and Sewer Impact Fee Study Final Report; and 2. ·  
Approve the resolution to adopt the Indian River County Department of Utility  
Services - Rates, Fees, and Charges Schedule adopting the new utility rates  
effective January 1, 2025, and forward.  
Attachments: Staff Report  
Resolution to revise IRCDUS rate schedule  
Rates, Fees and Charges Schedule - Exhibit “A”  
Utility Rate Study Final Report  
Water and Sewer Impact Fee Study Final Report  
Director of Utility Services Sean Lieske presented the Board with results from the  
Utility Rate Study performed by Stantec Consulting Services (Stantec). Using a  
PowerPoint presentation, Director Lieske provided background on the Utility  
Services' charge rates, which had not kept pace with inflation and no longer  
covered operational costs. He illustrated that Utility Services was in a cash flow  
deficit and was relying on reserves which would be exhausted by 2027. The  
presentation included community outreach efforts and a letter of support from the  
Indian River Neighborhood Association (IRNA). Director Lieske reviewed the  
new rates, as well as updated impact fees which would roll out in two phases:  
January 2025 and October 2025; the average user could expect a $10, then an  
additional $7 increase in charges.  
The Chairman opened the public hearing for comment.  
Tom Sullivan asked if it was possible to increase the connection fee under Florida  
Statute 163.31801. Discussion ensued among the Board, staff, and the  
representative from Stantec. The Chairman thanked Mr. Sullivan for his  
suggestion.  
There being no further speakers, the Chairman closed the public hearing.  
The Commissioners then added their rationale for supporting the Resolution to  
adopt a new Utility rate, fee, and charge schedule.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Loar, to approve staff's recommendation and Resolution 2024-061,  
establishing revised Indian RIver County Department of Utility Services Rate  
Schedule. The motion carried by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
24-0771  
10.A.2.  
Attachments: Staff Report  
LPPF Resolution  
Letter of Agreement  
Affidavit of Publication - LPPF  
Deputy County Attorney Susan Prado presented staff's recommendation to  
approve the annual renewal of the Local Provider Participation Fund (LPPF)  
Resolution which assisted area hospitals in recovering unreimbursed costs from  
Medicare. She noted there was no cost to the County for the program.  
Chairman Adams opened the public hearing.  
Richard Rothman, Chief Executive of Cleveland Clinic Indian River Hospital,  
spoke in support of the Resolution and provided statistics regarding  
uncompensated care costs.  
Colleen Ersnst, Adelanto Healthcare Ventures, spoke of the growth of the LPPF  
program and thanked the Board and staff for their support.  
There being no further speakers, the Chairman closed the public hearing.  
A motion was made by Commissioner Loar, seconded by Vice Chairman  
Flescher, to approve staff's recommendation and Resolution 2024-062,  
authorizing and adopting a non-ad valorem special assessment within the  
county limits for the purpose of benefiting assessed properties through  
enhanced Medicaid payments for local services; finding and determining that  
certain real property is specially benefited by the assessment; collecting the  
assessment against the real property; establishing a public hearing to  
consider imposition of the proposed assessment and the method of its  
collection; authorizing and directing the publication of notices in connection  
therewith; providing for certain other authorizations and delegations of  
authority as necessary; and providing an effective date. The motion carried  
by the following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
B. PUBLIC DISCUSSION ITEMS  
24-0800  
10.B.1.  
Request to Speak from B. Rigby regarding Federal and State Funding  
No action required  
Recommended Action:  
Attachments: Request-to-Speak B. Rigby  
Speaker not present  
The Chairman called for a recess at 10:23 a.m., and resumed the meeting at 10:34  
a.m., with Chairman Earman excused for the remainder of the meeting.  
C. PUBLIC NOTICE ITEMS  
11. COUNTY ADMINISTRATOR MATTERS  
24-0787  
11.A  
Approval of Proposed 2025 Indian River County Centennial Celebration  
Recommended Action:  
Staff respectfully requests that the Board of County Commissioners grant approval for  
the County staff to proceed with the outlined plans for Centennial Celebration and  
approve Budget Office to prepare necessary Budget Amendment for funds.  
Attachments: Staff Report  
Proposed Centennial Budget  
Michelle Wagner, Genealogy Librarian, appeared before the Board to discuss  
planning for Indian River County's centennial celebration starting January 2025  
through June 2025. Ms. Wagner shared the story of Indian River County's  
establishment, and the lore behind the County's elk seal and grapefruit logo. She went  
on to provide a list of planned activities including walking tours, history fair, nighttime  
parade, and historical marker trail. Ms. Wagner also discussed sponsorships,  
merchandising, and community partnerships.  
Vice Chairman Flescher thanked Ms. Wagner for her work, and opined that the  
budget for special events was too conservative. He suggested making an additional  
$20,000 available for the once-in-a-lifetime celebration. Discussion ensued among the  
Board with agreement that the funds would need to be allocated toward enhancing the  
celebration with community events such a fireworks or a laser light show; the Board  
requested details on how the additional money would be spent.  
Fred Jones, City of Sebastian Council Member, shared Sebastian's experience at  
their recently held centennial celebration. He supported increasing the budget if  
possible, noting that fireworks shows averaged $30,000, and other discussed events  
had similarly high price tags; he said merchandising sales only went so far.  
Ms. Wagner admitted that the estimate for fireworks exceeded her entire parade  
budget, not including the laser light show.  
Deputy County Administrator Mike Zito suggested having staff return before the  
Board in November with a more refined budget request.  
Chairman Adams suggested Ms. Wagner return with an aspirational budget and a  
midline option for the Board to consider.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve staff's recommendation with additional direction for staff to  
return before the Board with a more refined budget. The motion carried by the  
following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
24-0803  
11.B.  
Ratification of Collective Bargaining Agreement Between Indian River County and  
Teamsters, Local Union No. 769 Effective October 1, 2024 through September 30,  
2027  
Recommended Action:  
Staff respectfully recommends approval of the Agreement and requests that the Board  
of County Commissioners authorize its Chairman to sign the full Agreement.  
Attachments: Staff Report  
Proposed Agreement  
[Clerk Note: This Item was heard following Item 8.I.]  
County Administrator John Titkanich provided details of the Teamsters Collective  
Bargaining Agreement which would extend from October 21, 2024 through  
September 3, 2027, and included a wage increase of 5 percent. He went on to list  
several other negotiated changes which included modifications to time off, overtime,  
scheduling, incentive pay, and provided a wage reopener. Administrator Titkanich  
noted there was a continuing discussion on shift differentials.  
A motion was made by Commissioner Earman, seconded by Vice Chairman  
Flescher, to approve staff's recommendation. The motion carried by the following  
vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner  
Moss, and Commissioner Loar  
24-0804  
11.C.  
Revision to AM-503.1 Holiday Schedule (Personal Day)  
Recommended Action:  
Staff respectfully requests the Board of County Commissioners approve staff's  
recommendation to revise AM-503.1 Holiday Schedule adding a Personal Day to the  
holiday schedule.  
Attachments: Staff Report  
AM-503.1 Holiday Schedule  
County Administrator John Titkanich informed the Board that the Teamsters  
Collective Bargaining Agreement granted two (2) extra personal days to union  
members. The Administrator sought approval to grant two (2) additional personal  
days to all non-union employees as well. The approximate cost would be $139,450  
and would bring the total number of paid holidays to 13.  
A motion was made by Vice Chairman Flescher, seconded by Chairman Adams,  
to approve staff's recommendation. The motion carried by the following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
24-0810  
11.D.  
Revised Policy AM-608.1 - Use of Conference and Meeting Rooms in  
Administration Buildings A & B and Commission Chambers  
Recommended Action:  
Staff recommends that the Indian River County Board of County Commissioners  
adopt the attached meeting room usage policy, clarifying who and how meeting rooms  
shall be reserved and establishing the County Administrator as the approver for  
conference and meeting rooms and the Board of County Commission for the  
Commission Chamber.  
Attachments: Staff Report  
APM Policy AM-608.1 Proposed js rev  
County Administrator John Titkanich brought forth revisions to the County's  
Administrative Policy regarding use of meeting rooms, including the Board's  
chambers, in follow-up to the Board's previous request. The Administrator noted that  
requests for use of Chambers from outside entities would have to be approved by the  
Board, whereas meeting rooms in Building A and B could be approved by the County  
Administrator. He added there was an exception made for the 4-H Leadership  
Competition, as requested, since the Board was involved with that organization.  
Commissioner Loar voiced his concern regarding specifying one particular  
organization for special exemption, and requested language that specified use of the  
County's IT personnel would be reimbursed.  
Following discussion, the Board directed the County Attorney to modify Item 2 by  
removing specific reference to the 4-H Club, and adding language regarding  
compensation when the County's IT personnel where needed.  
A motion was made by Commissioner Loar, seconded by Vice Chairman  
Flescher, to approve staff's recommendation as amended. The motion carried by  
the following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
12. DEPARTMENTAL MATTERS  
A. Community Services  
B. Emergency Services  
C. Human Resources  
D. Information Technology  
E. Natural Resources  
24-0789  
12.E.1.  
Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project  
Recommended Action:  
Staff recommends that the Sector 4 Hurricanes Ian and Nicole Dune Restoration  
Project (Bid 2025004) be awarded to Dickerson Infrastructure, Inc., dba  
Dickerson Florida, Inc., in the amount of $6,676,566.80 and requests that the  
Board of County Commissioners approve the sample agreement and authorize the  
Chairman to execute said agreement after review and approval of the agreement  
by the County Attorney as to form and legal sufficiency, and after receipt and  
approval of the required public construction bond and insurance.  
Attachments: Staff Report  
Sample Agreement  
Bid Recommendation Letter  
[Clerk Note: This Item was heard following Item 11.B.]  
Natural Resources Director Kylie Yanchula was joined by Coastal Resources  
Manager Quintin Bergman and Beach Environmental Specialist Dustin Vangeison  
to discuss the first of three items related to Sector 4 beach restoration. Mr.  
Bergman utilized slides to present details of the Sector 4 dune restoration project  
following hurricanes Ian and Nicole, which would restore dunes with sand and  
native plants along a 3-mile stretch. Funding was projected to come from $4.3  
million in grants plus a contribution from the County, pending final grant awards;  
the project was expected to take 5 months. Mr. Bergman added that beach  
restoration was partially funded by a portion of the local option tourist tax.  
Commissioner Earman noted the uniqueness of this stretch of beach and  
expressed appreciation for the community's support which helped staff bring this  
project together. Chairman Adams expressed appreciation for the State Senators  
who helped garner grants.  
A motion was made by Commissioner Earman, seconded by Commissioner  
Moss, to approve staff's recommendation. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
24-0791  
12.E.2.  
Sector 4, Hurricanes Ian and Nicole Dune Renourishment Construction  
Administration, Coastal Technology Corporation Work Order No. 2023051-4  
Recommended Action:  
Staff recommends the BCC authorize Work Order No. 2023051-4 in the total  
lump sum amount of $392,186.52. Additionally, staff recommends the BCC  
authorize the Chairman to execute Work Order No. 2023051-4.  
Attachments: Staff Report  
Work Order  
Summary of Costs  
[Clerk Note: this Item was heard in conjunction with Item 8.J.]  
The Section 4 dune restoration project required awarding a bid for construction  
administration services and permit compliance. Quintin Bergman, Coastal  
Resources Manager, reviewed the support services received from Coastal  
Technology Corporation (Coastal) during the early phases of this project, and  
recommended Coastal for this bid award.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Moss, to approve staff's recommendation. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
F. Office of Management and Budget  
G. Parks, Recreation, and Conservation  
H. Planning and Development Services  
24-0796  
12.H.1.  
Urban Service Boundary Study Workshop Announcement - October 30, 2024 at  
2:00 PM  
Recommended Action:  
Information only  
Attachments: Staff Report  
Ryan Sweeney, Assistant Planning and Services Director, read the notice into the  
record.  
No Action Taken or Required  
I. Public Works  
J. Utilities Services  
24-0757  
12.J.1.  
Award of Final Scope and Fee for Integrated Water Master Plan to HDR  
Engineering, Inc., IRCDUS Project ID: 00.23.547  
Recommended Action:  
Staff recommends that the Indian River County Board of County Commissioners  
approve award of Request for Qualifications 2024039 Integrated Water Master  
Plan to HDR Engineering, Inc. in the amount of $2,475,840 and authorize the  
Chair to execute the agreement. Staff also recommend authorizing the  
Department of Utility Services to approve additional scopes of work that may be  
identified, negotiated, and fee agreed upon, up to $742,750.00. So long as there  
are no changes in the dollar amount under the agreement and additional scopes  
of work, and upon adequate completion of the work set forth, staff is directed to  
make final payment to HDR Engineering, Inc.  
Attachments: Staff Report  
Agreement (HDR sign)  
[Clerk Note: This item was heard following Item 12.E.2.]  
Utitliy Services Director Sean Lieske was accompanied by Capital Projects  
Manager Howard Richards to present the final scope and fee for HDR  
Engineering's (HDR) Integrated Water Master Plan for Indian River County.  
Referring to a slide presentation, Director Lieske expanded on key points of the  
study which would provide a roadmap for the County's future challenges: growing  
population, dynamic regulatory horizon, resource uncertainty, and aging  
infrastructure. Director Lieske estimated a timeline of 16 to 20 months to  
complete the study at a cost of approximately $2.5 million. Additionally, approval  
was sought for a 30 percent management reserve of approximately $750,000 for  
unforeseen revelations; a plan to report to the Board regarding the reserve was  
also brought forth. The Director closed his presentation noting that $3.4 million  
had been budgeted for this project across two years.  
Discussion ensued regarding the manner and frequency of updates that would be  
provided with an emphasis on remaining transparent regarding progress and  
expenditures. It was agreed upon that Director Lieske would return to the Board  
with informational items showing a milestones and a tally at the six month mark  
and then quarterly after that.  
Vice Chairman Flescher mentioned the ongoing interest in assessing the Gifford  
water tower's value to the utility.  
A motion was made by Commissioner Earman, seconded by Vice Chairman  
Flescher, to approve staff's recommendation. The motion carried by the  
following vote:  
5 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Earman,  
Commissioner Moss, and Commissioner Loar  
13. COUNTY ATTORNEY MATTERS  
24-0471  
13.A.  
Purchase Property for Fire Station #15  
Recommended Action:  
Staff seeks the position of the Board on whether to enter into the purchase and sale  
agreement for the proposed Fire Station #15 site. If the Board chooses to approve  
the Purchase and Sale Agreement, please also authorize the Chairman to execute  
same.  
Attachments: Staff Report  
Purchase and Sale Agreement  
Deputy County Attorney Susan Prado informed the Board that staff had negotiated  
for purchase of land to build Fire Station 15 which was now in a temporary location.  
Attorney Prado referred to a photo of the 10.5 acre parcel on the west side of  
County Road 510, at a cost of $1.35 million. She also noted the sellers requested  
language in the deed specifying the parcel could only be used for government uses.  
Discussion ensued among the Board regarding the definition of "government uses" and  
the vision for the property. Chairman Adams noted the fire station would need three  
(3) acres, and the remaining seven (7) acres for the County's use. The top suggestion  
so far was to create a public works facility which could be used as a staging area for  
upcoming road expansion in the North County. Attorney Prado added that any future  
use would have to come before the Board for a rezoning request.  
Fire Chief David Johnson thanked the Board and staff, and informed that the fire  
station was already funded and designed.  
A motion was made by Vice Chairman Flescher, seconded by Commissioner  
Loar, to approve staff's recommendation. The motion carried by the following  
vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
24-0749  
13.B.  
New Lease Agreement with Roseland Women’s Club for the Roseland Community  
Center  
Recommended Action:  
Staff requests to know the desire of the Board if they choose to enter into the New  
lease agreement. If so staff requests that the Chair be authorized to execute the  
attached new lease agreement for the Roseland Community Center.  
Attachments: Staff Report  
Original Lease 1984  
Updated Lease  
Deputy County Attorney Susan Prado presented the lease agreement for the  
Roseland Women's Club use of the Roseland Community Center, located at 12925  
83rd Avenue. She explained that the last lease agreement dated back to 1984, and  
this renewal was for 10 years with two (2) 5-year renewals.  
Judy Greenberg, President of the Roseland Women's Club, thanked the Board for  
their support.  
A motion was made by Commissioner Moss, seconded by Chairman Adams, to  
approve staff's recommendation. The motion carried by the following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
14. COMMISSIONERS MATTERS  
A. Commissioner Susan Adams, Chairman  
B. Commissioner Joseph E. Flescher, Vice Chairman  
24-0786  
14.B.1.  
Gifford Neighborhood Plan  
Discussion  
Recommended Action:  
Attachments: Commissioner's Memo  
2014 Gifford Neighborhood Plan  
GNP Main 2024 Imp. Matrix sorted by date  
Vice Chairman Flescher opened discussion on the Gifford Neighborhood Plan  
which had been last updated in 2014. He discussed reasons why keeping up with  
the plan's goals had fallen off including the economic downturn and staff turnover.  
In response to Gifford community leaders, the Vice Chairman recalled his time  
spent talking and visiting Gifford to evaluate the status of projects. There were  
items such as side walk construction and connections, paving roads, fixing roads  
in disrepair, drainage concerns, and the need for right-of-way acquisition which  
topped the list of concerns. Commissioner Flescher proposed having staff review  
the plan and updates in an effort to address the needs and concerns of the  
community.  
Commissioner Moss discussed grant opportunities for the area, and staff agreed  
that Community Development Block Grants could be pursued for large scale  
public works projects when the next round of funding opened.  
The following people addressed the Board:  
Miguel Alberto spoke of the need to hire local talent who had been receiving  
training in the construction field.  
Joe Idlette emphasized it was time to implement the plans which had been much  
discussed but not actualized.  
Freddie Woolfork expressed optimism that new staff and leadership would pull  
together to find the funds to complete many of the long-delayed commitments.  
Tom Sullivan spoke in support of staff's ability to analyze the situation and  
produce results.  
Commissioner Flescher brought County Administrator John Titkanich into the  
discussion with a request to hear the Administrator's ideas for a plan to move  
forward. Administrator Titkanich suggested first directing staff to compile a status  
report on the existing plan and return to the Board in October with those results.  
Following discussion of additional projects, there was also a commitment made to  
put together an internal committee to create a new Gifford Plan for 2025 which  
would be brought back before the Board for consideration.  
A motion was made by Vice Chairman Flescher, seconded by Chairman  
Adams, to direct staff to research items identified by the Board and return to  
the October 22, 2024 Board meeting with an update on the steps needed to  
complete the items. Staff was also directed to begin the planning necessary  
to put together a Gifford Improvement Plan 2025. The motion carried by the  
following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
C. Commissioner Joseph H. Earman  
D. Commissioner Deryl Loar  
E. Commissioner Laura Moss  
15. SPECIAL DISTRICTS AND BOARDS  
The Board of County Commissioners reconvened as the Board of Commissioners of  
the Solid Waste Disposal District. The minutes will be approved at an upcoming  
Solid Waste Disposal District meeting.  
A. Emergency Services District  
B. Solid Waste Disposal District  
24-0767  
15.B.1.  
Approval of the SWDD Meeting Minutes of July 02, 2024  
Approve  
Recommended Action:  
Attachments: 07022024 SWDD Draft  
A motion was made by Vice Chairman Flescher, seconded by Chairman  
Adams, to approve the Solid Waste Disposal District Minutes of July 2, 2024 as  
written. The motion carried by the following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
24-0760  
15.B.2.  
Amendment No. 1 to Agreement for Landfill Gas Flare Station and Piping  
Recommended Action:  
Staff recommends the Board approve Amendment No. 1 to the landfill gas flare  
station and piping agreement to SCS Field Services in the amount of $627,500  
and authorize the Chairman to execute it after review and approval by the County  
Attorney as to form and legal sufficiency. Staff also recommends the Board  
authorize the County Administrator to sign any amendments to the agreement  
necessary, including increases in price, up to a total increase of $400,000, to  
prevent delays in work  
Attachments: Staff Report  
First Amendment to Agreement  
There was no discussion regarding this item.  
A motion was made by Vice Chairman Flescher, seconded by Chairman  
Adams, to approve staff's recommendation. The motion carried by the  
following vote:  
4 -  
Aye:  
Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and  
Commissioner Loar  
1 - Commissioner Earman  
Excused:  
C. Environmental Control Board  
l[b16. ADJOURNMENT  
There being no further business, the Chairman adjourned the meeting at 11:59 a.m.