TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: September 19, 2025
SUBJECT: Award of Bid 2025051 for Sandridge Golf Club Kitchen Equipment
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BACKGROUND
On April 8, 2025, the Board awarded bid 2025026 for construction of a new clubhouse facility at Sandridge Golf Club. Groundbreaking took place on June 20, 2025, and construction is underway.
ANALYSIS
The new facility includes a catering kitchen. To save the cost of sales tax, the Club elected to solicit bids for the kitchen equipment separately. Seven bids were submitted prior to the August 1, 2025 2 p.m. deadline:
Vendor Total Cost
Douglas Food Stores, INC D.B.A. Douglas Equipment $594,222,44
Chef’s Depot, Inc. DBA Culinary Depot $607,660.50
Sam Tell $620,470.00
Singer Ashland $637,267.00
Innovative Foodservice Group DBA Beltram Foodservice $665,962.42
11400 LLC dba Clark food Service Equipment $690,649.44
Cheney Brothers $789,688.00
Douglas Equipment - Non-responsive to requests for clarification regarding their bid - Disqualified
Singer Ashland - Scrutinized form not submitted - Disqualified
Staff has reviewed the references for Chef's Depot, Inc., DBA Culinary Depot, has identified them as the lowest, responsive, responsible bidder, and is recommending award to them.
In the event construction of the kitchen is not complete by the time the equipment arrives, the bid allows for a potential total monthly storage cost of $5,585.00, depending on the items requiring storage. Staff plans to minimize the probability of these costs through close coordination with the contractor, and equipment vendor.
BUDGETARY IMPACT
The...
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