TO: Board of County Commissioners
THROUGH: John Titkanich, County Administrator
FROM: Erik Harvey, Information Technology Director
DATE: November 24, 2025
SUBJECT: Approval of SimpliGov Enterprise Workflow Automation Platform
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BACKGROUND
As part of the County's ongoing IT modernization and digital transformation, County leadership acknowledges the need to identify opportunities to streamline, automate, and modernize internal processes and workflows. The Information Technology Department collaborated with StoneHill Innovation, RedLeif.io, and departmental stakeholders to assess enterprise workflow automation needs.
This review identified SimpliGov as a scalable, sustainable, enterprise-class automation platform capable of supporting countywide workflow automation, digital forms, approval routing, reporting, and analytics.
SimpliGov is offered through the NASPO ValuePoint Cooperative Contract No. AR2472, via Florida DMS Addendum 43230000-NASPO-16-ACS, providing pre-negotiated terms, competitive pricing, and an accelerated procurement pathway.
ANALYSIS
RedLeif.io, acting as an advisor through the existing engagement with StoneHill Innovation and facilitated solution vetting, requirements validation, and negotiating multi-year pricing with SimpliGov. As a result of these negotiations, the County received substantial discounts, including an approximately 88% reduction off standard NASPO pricing in Year 1 while securing predictable, fixed annual costs for Years 2-5.
The proposal includes:
Five-year enterprise subscription (Years 1-5):
Year 1: Initial cost: $542,553.19 with a discount brought the year one (1) cost down to $447,405.32. This represents a savings concession to IRC in the amount of $95,147.87 for year 1.
Year 2: $575,106.38 - Initial cost in the amount of $542,553.19, plus 6% annual increase
Year 3: $609,612.77 - 6% annual increase
Year 4: $646,189.36 - 6% annual...
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