TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: June 6, 2025
SUBJECT: First Extension to Agreement for Annual Maintenance at Spoonbill Marsh (RFP 2022071)
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BACKGROUND
On September 13, 2022, the Board of County Commissioners (BCC) awarded Request for Proposal (RFP) 2022071 for Annual Maintenance at Spoonbill Marsh to Southern Management, LLC (Contractor). The maintenance includes, but is not limited to, mowing, trimming repairs, construction services, site work and site assessment/monitoring at the Spoonbill Marsh created wetland treatment system.
The initial term of the Agreement will expire on September 12, 2025, and there are two, one-year extensions available.
ANALYSIS
Staff have been satisfied with the service provided by the Contractor and would like to exercise the first renewal to the agreement.
BUDGETARY IMPACT
Funding, in the amount of $280,957, will be budgeted in the Utilities/Spoonbill Marsh/Other Professional Services account, number 47129236-033190, which is funded through water and sewer sales.
PREVIOUS BOARD ACTIONS
Award of Bid on September 13, 2022.
POTENTIAL FUTURE BOARD ACTIONS
Second Extension to Agreement
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board of County Commissioners approve the first extension to the agreement, and authorize the Chairman to execute it, after review and approval by the County Attorney as to form and legal sufficiency.