TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
Addie Javed, P.E., Public Works Director
Adam Heltemes, P.E., Roadway Production Manager
Richard Reichenbach, P.E., Project Engineer
FROM: Jill Williams, Contract Support Specialist
DATE: April 4, 2025
SUBJECT: Release of Retainage and Change Order No. 2
CR512 & N. Broadway Street Drainage Restoration (IRC-2006)
_________________________________________________________________________________________
BACKGROUND
The drainage pipe and structures located within the C.R. 512 and N. Broadway Street right-of-way in the City of Fellsmere were constructed in the 1950’s and require restoration due to age, debris, storm events, etc. The project includes surveying, dewatering, cleaning, and performing closed circuit television (CCTV) inspection of 8,834 linear feet of drainage pipe and associated drainage structures. Bid No. 2024026 was awarded to Southeast Services of the Treasure Coast, Inc. in the amount of $215,234.70 on May 21, 2024. Change Order No. 1 in the amount of $211,108.00 to perform repairs on defects discovered during the cleaning and video inspection of the pipes was approved on December 17, 2024, for a new contract total of $426,342.70.
ANALYSIS
Southeast Services of the Treasure Coast, Inc. has completed the work and has been paid $382,342.98 to date with $20,123.32 held in retainage. Southeast Services of the Treasure Coast, Inc. has submitted Contractor’s Application for Payment No. 2006-11 for release of retainage in the amount of $20,123.32. Change Order No. 2 is to make final adjustments to contract bid items for a decrease to the total contract by $23,876.40 resulting in a final contract price of $402,466.30.
BUDGETARY IMPACT
Funding is available for release of retainage in the amount of $20,123.32 from the following account:
Account Description: Optional Sales Tax/CR512 & N Broadway/Retainage - Southeast Services of the Treasure Coast, Inc.
Account Number: 315-206000-24002
Amount: $20,123.32
PREVIOUS BOARD ACTIONS
The Board of County Commissioners awarded the bid on May 21, 2024, and approved Change Order No. 1 on December 17, 2024.
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Infrastructure: Planning, managing, and maintaining critical public infrastructure in response to our current needs, future demands, and the expectations of our community.
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Staff recommends approval of Change Order No. 2 and payment of Contractor’s Application of Payment No. 2006-11 to Southeast Services of the Treasure Coast, Inc. in the amount of $20,123.32 for release of retainage.
ATTACHMENTS
1. Contractor’s Application for Payment No. 2006-11
2. Change Order No. 2