TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Michael C. Zito, Deputy County Administrator
Beth Powell, Parks Recreation & Conservation Director
FROM: Wendy Swindell, Parks, Recreation & Conservation Assistant Director
DATE: April 4, 2025
SUBJECT: Carter & Associates, Inc. Work Order, Number 3, Amendment 1 for the South Prong Preserve Design and Engineering Services
_________________________________________________________________________________________
BACKGROUND
Indian River County purchased the South Prong Preserve in 2006 (Ryall) and 2007 (Stough) through two separate acquisitions, combining to create the 37.5-acre conservation area. These parcels were purchased with environmental bond funds and cost-share grants from the Florida Communities Trust (FCT). The primary purpose and objective of the South Prong Preserve (SPP) project is to conserve native riverfront land and restore citrus grove to native plant communities adjacent to the South Prong of the St. Sebastian River. This land is within the "St. Sebastian River Greenway," as formally designated by Indian River County.
On April 17, 2018, the Board of County Commissioners (BCC) approved Continuing Consulting Engineering Services Agreements for RFQ 2018008 between Indian River County and Carter Associates, Inc. On September 15, 2020, the BCC approved Carter Associates, Inc. Work Order Number 3 in the amount of $89,555, which included design and engineering services for public access improvements for the South Prong Preserve. These services included development and approval of a site plan including site access from SR 510, required parking areas, trails to interconnect the amenities, and location of an educational building. The plan did not include the design of the educational building or the design and engineering of a boardwalk system through the forested wetlands on site.
Carter Associates, Inc. has provided the County with a proposal to complete the design of the educational building and wetland boardwalk (Amendment 1). Services will include educational building design and construction administration services, site survey for the location of the boardwalk, boardwalk design, and boardwalk construction services for a total amount of $79,825.
ANALYSIS
The attachment provides the scope of services and associated fees for completion of Work Order Number 3, Amendment 1 for design and construction administration services for the South Prong Preserve education building and boardwalk system.
BUDGETARY IMPACT
Funding for this project is budgeted and available in the Optional Sales Tax/Parks/South Prong Slough Conservation Area account, number 31521072-066390-20009, in the amount of $79,825.
|
Account Description |
Account Number |
Amount |
|
Optional Sales Tax/Parks/South Prong Slough Conservation Area |
31521072-066390-20009 |
$79,825 |
PREVIOUS BOARD ACTIONS
1. On April 17, 2018, the Board of County Commissioners (BCC) approved Continuing Consulting Engineering Services Agreements for RFQ 2018008 between Indian River County and Carter Associates, Inc.
2. On September 15, 2020, the BCC approved Carter Associates, Inc. Work Order Number 3 in the amount of $89,555.00, which included design and engineering services for public access improvements for the South Prong Preserve.
POTENTIAL FUTURE BOARD ACTIONS
Consideration of bids for construction of planned amenities.
STRATEGIC PLAN ALIGNMENT
Quality of Life
STAFF RECOMMENDATION
Staff respectfully recommends that the Indian River County Board of County Commissioners approve Carter & Associates, Inc. Work Order Number 3, Amendment 1, in the amount of $79,825, for the South Prong Preserve Design & Engineering Services, and authorize the Chairman to execute the Amendment after review and approval by the County Attorney.
ATTACHMENTS
1. Carter & Associates, Inc. Work Order Number 3, Amendment 1 for the South Prong Preserve Design & Engineering Services