TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: June 30, 2025
SUBJECT: Authorization to Increase Blanket Purchase Orders to Everglades and Dyer Chevrolet
__________________________________________________________________
BACKGROUND
Blanket Purchase orders are issued at the request of departments to enable as needed purchases over the course of the fiscal year. The Procurement Manager may approve purchase orders up to $35,000 (not associated with a bid or contract), and the Administrator is authorized in Section 105.01 of the County Code to approve purchase orders up to $75,000.
ANALYSIS
The needs of some departments may exceed the Administrator’s approval authority during the course of a fiscal year. Many of these purchases reflect needs that are not easily addressed through the bid process, and therefore a waiver of the requirement for bids is reasonable and necessary.
As additional funds are needed on each Purchase Order, a change order request is entered, and is authorized by the department, the Budget Office, and Procurement Division. Waiver of the requirement for bids and pre-authorization of the Purchase Orders by the Board will ensure the Purchase Orders can be increased expeditiously, after confirmation of the availability of funds in the appropriate account by the Budget Office.
BUDGETARY IMPACT
Funds are, or will be made, available, as indicated.
PO# 100891 - Auto Partners LLC (Dyer Chevrolet) - Sublet repairs to County vehicles
Justification: Aged vehicles are requiring more extensive repairs, which cannot be executed in house.
Account Name: Fleet/Vehicle Maintenance/Other Contractual Services
Account Number: 50124291-033490
|
Current Amount Encumbered |
Total Amount Anticipated for FY 24/25 |
Amount Spent FY 23/24 |
|
$150,000 |
$175,000 |
$81,588 |
PO# 100898 - EFE, Inc. (Everglades Equipment Group) - Parts for Inventory
Justification: Inventory/as needed parts for County vehicles, with cost charged back to owning department
Account Name: Fleet/Vehicle Maintenance/Inventory Parts
Account Number: 50124501-141024
|
Current Amount Encumbered |
Total Amount Anticipated for FY 24/25 |
Amount Spent FY 23/24 |
|
$70,000 |
$95,000 |
$70,000 |
PREVIOUS BOARD ACTIONS
N/A
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Staff recommends the Board of County Commissioners waive the requirement for bids and authorize increases to the listed Purchase Orders, as approved by Budget.