TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
Adam Heltemes, P.E., Roadway Production Manager
Douglas Ferrante, Infrastructure Project Manager
FROM: Jill Williams, Contract Support Specialist
DATE: October 10, 2025
SUBJECT: Final Payment, Release of Retainage and Approval of Change Order No. 1 for Indian River Drive Drainage Improvements (IRC-2423)
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BACKGROUND
A culvert discharging stormwater from the County’s North Indian River Drive right of way into the Indian River Lagoon has collapsed. Staff designed plans to replace the culvert.
The project was advertised and the bid opened on May 6, 2025.
ANALYSIS
Change Order No. 1 is to make final adjustments to the current contract price of $155,845.04 for a decrease to the contract by $29,675.64 resulting in a final contract price of $126,169.40 and for time adjustments.
Sunshine Land Design, Inc. has completed the project and has been paid $115,657.18 with $6,087.22 held in retainage. Sunshine Land Design, Inc. has submitted Contractor’s Application for Payment 2423-3 in the amount of $4,425.00 for final payment and $6,087.22 for release of retainage for a total amount of $10,512.22.
BUDGETARY IMPACT
Funds in the amount of $10,512.22 are budgeted and available in the Fiscal Year 2025/2026 budget. The $6,087.22 held in retainage is budgeted in the Optional Sales Tax/Retainage Payable/Indian River Drive Culvert Replacement - Sunshine Land Design, account number 315-206000-25003. The final payment amount of $4,425.00 will be made available via budget amendment in the Optional Sales Tax/Road & Bridge Construction Program/Indian River Drive Culvert Replacement, account number 31521441-066510-25003.
PREVIOUS BOARD ACTIONS
On June 3, 2025 , the Board of County Commissioners awarded Bid No. 2025047 to Sunshine Land Design, Inc. in the amount of $155,845.04 for Indian River Drive Drainage Improvements.
STRATEGIC PLAN ALIGNMENT
Aligns with the County's strategic priorities by enhancing public safety and fostering a more connected community.
STAFF RECOMMENDATION
Recommended Action
Staff recommends approval of Change Order No. 1 and payment of Contractor’s Application for Payment No. 2423-3 in the amount of $10,512.22 for final payment and release of retainage, contingent upon receipt of all subcontractor final lien releases.