File #: 25-0669    Version: 1
Type: Consent Staff Report Status: Passed
File created: 6/16/2025 In control: Board of County Commissioners
On agenda: 7/1/2025 Final action:
Title: Award of Annual Bid 2025040 for Mowing at Fire Rescue Stations
Indexes: Bid Award / Bid Termination, Fire Rescue, Fire Stations
Attachments: 1. 1-antihuman traffic

TO:                                                    BOARD OF COUNTY COMMISSIONERS

 

THROUGH:                                          John A. Titkanich, Jr., County Administrator

                                                               Kristin Daniels, Director, Office of Management and Budget

                                                               Jennifer Hyde, Procurement Manager

 

FROM:                                          Shelby Ball, Procurement Specialist

 

DATE:                                          June 16, 2025

 

SUBJECT:                                          Award of Annual Bid 2025040 for Mowing at Fire Rescue Stations

__________________________________________________________________

 

BACKGROUND

Bids were solicited to establish fixed pricing annual for mowing at the fire rescue stations. Services include mowing, weed eating, blowing and cleanup at the County’s 14 fire rescue stations. Station 15, located at the North County Aquatic Center, is mowed by the Parks, Recreation and Conservation Department.

 

The term of this award is one year, with two additional one-year renewals available, subject to vendor acceptance, satisfactory performance, and staff’s determination that renewal would be in the best interest of the County.

 

ANALYSIS

BID RESULTS: 

Advertising Date:                                                                                    May 24, 2025

Bid Opening Date:                                                                                    April 22, 2025

Broadcast to:                                                                                                         2881 Vendors

Replies:                                                                                                                              3 Vendors

 

The bids are detailed on the table on the next page. The Department has reviewed the bids and has determined that 2nd Mile M.C LLC is the lowest, responsive and responsible bidder. The total annual bid of $54,096 represents a 1.46% decrease in costs over the prior contract.

                                                                                                                                                                                                                                                             Bidder Name                                                   Annual Total

 2nd Mile M.C LLC

$54,096

Clear Zone Maintenance, Inc

$56,760

STS Maintain Services, Inc.

$72,300

 

BUDGETARY IMPACT

Funding will be provided from the Emergency Services District/ Fire Rescue/ Other Professional Services account, number 11412022-033190 in the amount of $54,096.

 

PREVIOUS BOARD ACTIONS

N/A

 

POTENTIAL FUTURE BOARD ACTIONS

N/A

 

STRATEGIC PLAN ALIGNMENT

Unknown

 

OTHER PLAN ALIGNMENT

Unknown

 

STAFF RECOMMENDATION

Recommended Action

Staff recommends the Board award Bid 2025040 2nd Mile M.C LLC and authorize the Procurement Division to issue blanket purchase orders against the contract. Staff also recommends the Board authorize the Procurement Manager to renew this bid at the same rates for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of the County.