TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: June 10, 2025
SUBJECT: Award of Annual Bid 2025036 for American Sign Language Interpretation Services
__________________________________________________________________
BACKGROUND
Bids were solicited to establish fixed pricing for American Sign Language (ASL) interpretation services to be utilized as needed by various County departments. Vendors will perform and provide in-person, on-site ASL interpretation services for deaf and hard-of-hearing audiences during meetings, community workshops, media appearances, press conferences, and other events as requested by the County, including in response to an emergency or disaster event. Award of this bid ensures both predictable pricing and eligibility for reimbursement when utilized for federally funded activities.
The term of this award is one year, with two additional one-year renewals available, subject to vendor acceptance, satisfactory performance, and staff’s determination that renewal would be in the best interest of the County.
ANALYSIS
Bidders were able to submit hourly rates for services during normal business hours and after business hours. The Emergency Services Department has reviewed the bids and firms and would like to award to the two lowest, responsive, responsible vendors.
BID RESULTS:
Advertising Date: April 10, 2025
Bid Opening Date: May 2, 2025
Broadcast to: 652 Vendors
Replies: 3 Vendors
|
Bidder Name |
Normal Business Hours |
After Business Hours |
|
SignTalk, LLC |
$94.76 |
$101.00 |
|
Trusted Translations, Inc. |
$100.00 |
$125.00 |
|
Purple Communications, Inc. |
$185.00 |
$206.50 |
BUDGETARY IMPACT
Funding for services under this agreement will vary by using department and funding source.
PREVIOUS BOARD ACTIONS
N/A
POTENTIAL FUTURE BOARD ACTIONS
Unknown
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board award Bid 2025036 to SignTalk, LLC and Trusted Translations, Inc., approve the sample agreement, and authorize the Chairman to execute the agreement after approval by the County Attorney as to form and legal sufficiency. Staff also recommends the Board authorize the Procurement Manager to renew this bid at the same rates for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of the County.