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File #:
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25-0515
Version:
1
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Type:
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Consent Staff Report
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Status:
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Agenda Ready
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On agenda:
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5/6/2025
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Final action:
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Title:
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Award of Annual Bid 2025038 for Right-of-Way Mowing
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Indexes:
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Bid Award / Bid Termination
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TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: April 22, 2025
SUBJECT: Award of Annual Bid 2025038 for Right-of-Way Mowing
__________________________________________________________________
BACKGROUND
On behalf of the Road and Bridge Division, annual bids were requested for contractors to perform mowing in 11 roadway right-of-way sections. The most recent agreements for this work expired on March 18, 2025, and the terms were not renewed so that a new bid could be issued with the segments to be mowed divided to smaller portions to enhance the execution of the work and award to multiple qualified vendors. The recommended term of award is one year, with the option of two one-year renewals.
ANALYSIS
The work is divided into the following Roadway Sections:
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Section 1 |
Oslo Road |
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Section 2 |
27th Avenue / 27th Avenue SW |
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Section 3 |
58th Avenue South of SR 60 |
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Section 4 |
66th Avenue South of SR 60 |
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Section 5 |
66th Avenue North of SR 60 |
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Section 6 |
North US 1 |
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Section 7 |
South US 1 |
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Section 8 |
VLE / West Side - CR 512 from Roseland Road to 195 |
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Section 9 |
East Side CR 512 from US 1 to Roseland Road |
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Section 10 |
All SR 60 Medians and SR 60 Right-of-Ways including 43rd Avenue |
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Section 11 |
58th Avenue North of SR 60 |
Bids were received from (* indicates contractors who held previous ROW mowing contract):
Brightview Landscape Services, Inc.*
Clear Zone Maintenance, Inc.
Kerner Environmental*
STS Maintain Services, Inc.*
Jeffrey Hogues Lawncare*
The invitation to bid noted that each section will be awarded in its entirety, with Contractors eligible to be awarded one or more sections. The bid documents also provided that the County reserves the right to award the work in a manner that is in its best interest. Therefore, the department reviewed the bids and proposed distribution of the work among four of the five contractors. The bidder not recommended for award submitted pricing substantially higher than any other contractor for each section. The recommendation is summarized in the table below. Staff believes Brightview and Clear Zone to have lower availability to execute the work, but Kerner and Jeffrey Hogues have proven capacity to satisfactorily execute several sections.
Annual Bid Per Section (bold text indicates recommended award per section)
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Section |
Brightview |
Clear Zone Maintenance |
Kerner Environmental |
STS Maintain Services |
Jeffrey Hogues |
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1 |
$40,800.00 |
$28,280.88 |
$31,500.48 |
$85,752.00 |
$48,000.00 |
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2 |
$32,640.00 |
$27,228.96 |
$43,493.76 |
$97,392.00 |
$36,000.00 |
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3 |
$24,480.00 |
$26,558.88 |
$58,769.52 |
No Bid |
$48,000.00 |
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4 |
$32,640.00 |
$17,334.96 |
$30,749.52 |
$97,392.00 |
No Bid |
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5 |
$40,800.00 |
$29,077.92 |
$35,830.80 |
$97,392.00 |
No Bid |
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6 |
$57,120.00 |
$58,038.00 |
$48,074.88 |
No Bid |
No Bid |
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7 |
$40,800.00 |
$31,872.00 |
$33,294.48 |
No Bid |
No Bid |
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8 |
$44,880.00 |
$42,544.80 |
$89,697.84 |
$153,096.00 |
No Bid |
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9 |
$32,640.00 |
$22,860.00 |
$34,208.40 |
$179,304.00 |
No Bid |
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10 |
$58,752.00 |
$58,038.00 |
$59,699.52 |
No Bid |
No Bid |
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11 |
$24,480.00 |
$16,933.92 |
$41,097.84 |
No Bid |
$36,000.00 |
The total quantities and pricing for each of the sections, as proposed for award, are shown in the table below.
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Section |
Contractor |
Per Cut |
Total Annual (24 cuts) |
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1-Oslo Road |
Jeffrey Hogues |
$2,000.00 |
$48,000.00 |
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2-27th Avenue/27th Avenue SW |
Jeffrey Hogues |
$1,500.00 |
$36,000.00 |
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3-58th Avenue South of SR 60 |
Jeffrey Hogues |
$2,000.00 |
$48,000.00 |
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4-66th Avenue South of SR 60 |
Kerner Environmental |
$1,281.23 |
$30,749.52 |
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5-66th Avenue North of SR 60 |
Kerner Environmental |
$1,492.95 |
$35,830.80 |
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6-North US 1 |
Kerner Environmental |
$2,003.12 |
$48,074.88 |
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7-South US 1 |
Brightview |
$1,700.00 |
$40,800.00 |
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8-VLE/West Side CR 512 from Roseland Road to 195 |
Clear Zone |
$1,772.70 |
$42,544.80 |
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9-VLE/East Side CR 512 from US 1 to Roseland Road |
Clear Zone |
$952.50 |
$22,860.00 |
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10-All SR 60 Medians and SR 60 ROWs including 43rd Ave |
Kerner Environmental |
$2,487.48 |
$59,699.52 |
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11-58th Avenue North of SR 60 |
Brightview |
$1,020.00 |
$24,480.00 |
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TOTAL |
$18,209.98 |
$437,039.52 |
BUDGETARY IMPACT
Costs will be paid from the Transportation Fund/Roads and Bridges/Maintenance Accounts listed in the table below, along with estimated expenditures for both the remainder of the 24/25 FY and upcoming FY25/26.
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Account Number |
Account Description |
FY 24/25 |
FY 25/26 |
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11121441-034675 |
Transportation/Roads and Bridges/Maintenance-58th Ave Mow & Landscape |
$30,200.00 |
$72,480.00 |
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11121441-034676 |
Transportation/Roads and Bridges Maintenance-66th Ave Mow & Landscape |
$27,741.80 |
$66,580.32 |
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11121441-034677 |
Transportation/Roads and Bridges Maintenance-27th Ave Mow & Landscape |
$15,000.00 |
$36,000.00 |
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11121441-034678 |
Transportation/Roads and Bridges Maintenance-US 1 Mow & Landscape |
$37,031.20 |
$88,874.88 |
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11121441-034681 |
Transportation/Roads and Bridges Maintenance-Oslo Rd Mow & Landscape |
$20,000.00 |
$48,000.00 |
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11121441-034685 |
Transportation/Roads and Bridges Maintenance-SR60 Median/ROW Mowing |
$24,874.80 |
$59,699.52 |
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11121441-034689 |
Transportation/Roads and Bridges Maintenance-CR512&VLE Mow/Landscape |
$27,252.00 |
$65,404.80 |
PREVIOUS BOARD ACTIONS
None associated with the new bid.
POTENTIAL FUTURE BOARD ACTIONS
Award termination and re-assignment if any contractors fail to perform as prescribed.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board award bid 2025038 for Annual Right of Way Mowing by section to the contractors designated, and authorize the Procurement Manager to renew the award for two additional one-year periods, subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County.
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