TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
THROUGH: Michael C. Zito, Deputy County Administrator
Beth Powell, Parks, Recreation & Conservation Director
Wendy Swindell, Assistant Director Parks, Recreation & Conservation
Steve Barako, Parks Superintendent
FROM: Elaine Carow, Venue Manager Fairgrounds/Campground
DATE: September 10, 2025
SUBJECT: 2026 Senior Resource Association Senior Expo - IRC Fairgrounds License Agreement
__________________________________________________________________
BACKGROUND
Since its founding in 1974, Senior Resource Association (SRA) has been dedicated to promoting the independence, dignity, and well-being of seniors in Indian River County. Recognizing the unique challenges of aging, the organization provides a range of essential services, including nutritious meals, adult day care for individuals who cannot remain at home alone, respite care for caregivers, supportive services for seniors, and transportation for all residents. The organization's primary goal is to help seniors remain safely and comfortably in their homes for as long as possible.
The County also has a current agreement with SRA to provide the County’s transit services. Indian River County’s public transportation system consists of the GoLine fixed route system and the Community Coach demand response (door-to-door) service. Both of these services are operated by the SRA through the original five-year agreement approved by the Board on June 19, 2018, and subsequent renewals.
Indian River County has a long-standing tradition of hosting the Senior Expo at the Indian River County Fairgrounds. For the first time, Senior Resource Association is proud to take the lead in organizing this annual event-an established and valued gathering for the community.
ANALYSIS
The Senior Expo will be held on Thursday, April 23, 2026, serving as a resource for older adults, caregivers, and families, connecting them with local services, programs, and support. The event will include vendors, informative speaker presentations, free medical screenings/demonstrations, food trucks and Ocean FM broadcasting live. The event will take place in the David Fleetwood Expo Center and Outdoor Pavilion which presents a suitable setting for the event in terms of accessibility, size, and community visibility.
The attached license agreement and proposed fee schedule outlines the full scope of the arrangement for this event. Under the County’s approved fee-schedule, 501(c )3 non-profit organizations quality for a 25% fee reduction for the facility charges. SRA staff requested a fee waiver and have agreed to pay the facility fees with an additional 25% fee reduction off the non-profit rate.
BUDGETARY IMPACT
No funding is required for the subject task. The resulting approval will provide revenue to the General Fund/Fairground Fees account, number 001034-347287, in the estimated amount of $1,377.50.
PREVIOUS BOARD ACTIONS
18-1882: 6/19/2018 - Consideration of New Five-Year Agreement between Indian River County and the Senior Resource Association, Inc. for Provision of Public Transportation Services
18-2343: 9/25/2018 - Indian River County Grant Contract Subrecipient Award Senior Resource Association
23-0474: 5/25/2023 - Extension of the Transit Service Agreement and Transit Administration Facility Lease with Senior Resource Association
25-0350: 2/28/2025 - Extension of the Transit Service Agreement, Transit Administration Facility Lease, and Main Transit Hub Sublease with Senior Resource Association
POTENTIAL FUTURE BOARD ACTIONS
The Board of County Commissioners may approve future License Agreements with the Senior Resource Association for future events.
STRATEGIC PLAN ALIGNMENT
Quality of Life
STAFF RECOMMENDATION
Recommended Action
Staff respectfully requests that the Board of County Commissioners approve the License Agreement with the Senior Resource Association and authorize the Chairman to execute the agreement after review and approval by the County Attorney for legal sufficiency.