TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
FROM: Addie Javed, P.E., Public Works Director
DATE: June 17, 2025
SUBJECT: Request for Funding and Authorization to Purchase of Equipment for Road and Bridge Operations
__________________________________________________________________
BACKGROUND
To support ongoing road maintenance and drainage operations, the Public Works Road and Bridge Division is seeking approval to purchase essential equipment necessary for operational efficiency and service delivery.
The requested equipment and fleet includes:
1. Three (3) 2025 Ford Maverick Super Crew Pickup FWD XL with 4.5’ bed ($29,224 each)
2. One (1) John Deere Brush Cutter Attachment ($12,917.40)
3. One (1) John Deere 5100E Cab Tractor ($65,694.40)
Subtotal: $166,283.80
Additionally, staff has confirmed the availability for delivery before the end of the current fiscal year for the following equipment:
4. One (1) Motor Grader ($315,030)
5. One (1) Excavator ($78,500)
Subtotal: $393,530
Total Request: $559,813.80
Road & Bridge would need a total of $559,813.80 to purchase all of these items this fiscal year.
ANALYSIS
Public Works currently maintains approximately 372 miles of unpaved roadway using a fleet of ten motor graders. Two vac-trucks support roadside drainage and sediment removal operations. Many of these units are reaching the end of their service lives and are increasingly susceptible to mechanical failure, affecting response times and productivity.
Procurement of the identified equipment will improve operational readiness and enable the department to meet growing infrastructure demands with improved reliability, efficiency, and safety.
BUDGETARY IMPACT
Funding, in the amount of $87,672, will come from the Transportation Fund/Road & Bridge/Automotive account, number 11121441-066420 for the three (3) Ford Mavericks. Funding, in the amount of $472,141.80 for the remaining equipment will come from the Transportation Fund/Road & Bridge/Heavy Equipment-Wheel Track account, number 11121441-066430.
PREVIOUS BOARD ACTIONS
i) April 18, 2023 - Approval for the purchase of one motor grader
ii) December 17, 2024 - Authorization for two motor graders and one vacuum truck
iii) May 6, 2025 - Approval to use unused salary funds for Temporary Infrastructure Project Manager
POTENTIAL FUTURE BOARD ACTIONS
Ongoing evaluation and strategic reinvestment into the Public Works fleet and maintenance infrastructure.
STRATEGIC PLAN ALIGNMENT
This equipment investment supports core objectives of maintaining essential infrastructure, enhancing public safety, and protecting environmental and natural resources. It also aligns with the County’s commitment to effective service delivery, fiscal responsibility, and long-term infrastructure resiliency.
OTHER PLAN ALIGNMENT
a) Comprehensive Infrastructure Asset Management Strategy.
b) Emergency Response Preparedness Framework.
STAFF RECOMMENDATION
Recommended Action
Public Works Road and Bridge Staff recommends that the Board approve funding in the amount of $559,813.80 for the purchase of following equipment and fleet:
i) Three (3) 2025 Ford Maverick Super Crew Pickup FWD XL trucks
ii) One (1) John Deere Brush Cutter Attachment
iii) One (1) John Deere 5100E Cab Tractor
iv) One (1) Motor Grader
v) One (1) Excavator
And authorize the allocation of funds from the following accounts:
a) Transportation Fund/County Road and Bridge/Other Machinery & Equipment - GL# 11121441-066490
b) Transportation Fund/County Road and Bridge/ Heavy Equipment - Wheel Track - GL# 11121441-066430
c) Transportation Fund/County Road and Bridge/Regular Salaries - GL# 11124441-011120.