TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
David Johnson, Director of Emergency Services
FROM: Stephen Greer, Assistant Fire Chief of EMS
Department of Emergency Services
DATE: August 1, 2025
SUBJECT: Approval for Advance Purchase of Fire Rescue Apparatus
__________________________________________________________________
BACKGROUND
Indian River County Fire Rescue budgeted for the purchase of four (4) Ambulance/Rescue Units (FY) 2027/2028 Capital Improvement Element (CIE). As all emergency vehicle manufacturers are experiencing extensive delays in manufacturing due to continued shortages in materials and experiencing rising costs due to new EPA mandates. With the current build time estimated at a minimum of 24 months for Ambulance/Rescue Units (with possible other unforeseen delays), any orders placed today would put the delivery well into FY 2027/2028 and possibly later.
The total cost of the four (4) Ambulance/Rescue Units programmed into the CIE for FY 2027/2028 is $2,400,000. Although the funds would not be expended until delivery, staff is requesting the Board’s approval to allow a Purchase Order to be issued prior to FY 2025/2026 to be able to pre-order the Fire Rescue Apparatuses.
ANALYSIS
The units are available under the Sourcewell Cooperative Contract #122123, and the quote has been verified by the Procurement Division.
BUDGETARY IMPACT
Funding for the four (4) Fire units will be derived from a combination of Emergency Services District/Fire Services/Automotive account, number 11412022-066420, in the amount of $600,000, PEMT Grant account, number 11412022-066420-20023, in the amount of $600,000, and Optional Sales Tax/Fire Services/Automotive account, number 31521022-066420, in the amount of $1,200,000, for a total cost of $2,400,000. This will be accomplished via a budget amendment from Cash Forward.
|
Account Name |
Account Number |
Amount |
|
Optional Sales Tax/Fire Services/Automotive |
31512022-066420 |
$1,200,000 |
|
Emergency Services District/Fire Services/Automotive |
11412022-066420 |
$600,000 |
|
PEMT Grant |
11412022-066420-20023 |
$600,000 |
|
Total |
$2,400,000 |
PREVIOUS BOARD ACTIONS
Fire Rescue Apparatus have been purchased/replaced in the past.
POTENTIAL FUTURE BOARD ACTIONS
Fire Rescue Apparatus will be purchased in the future to replace obsolete ones.
STRATEGIC PLAN ALIGNMENT
Public Safety
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board authorize the Procurement Division to issue a Purchase Order in the amount of $2,400,000.