TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: July 1, 2025
SUBJECT: Termination of Award of Bid 2025038 - Annual Right-of-Way Mowing
__________________________________________________________________
BACKGROUND
On May 6, 2025, the Board awarded five vendors sections of right-of-way to be routinely mowed. Notice of award was made to all five firms, and purchase orders ordering the work issued.
ANALYSIS
Clear Zone Maintenance, Inc. has requested to be released from the contract to perform services in its awarded Section 8 (VLE/West Side-CR 512 from Roseland Rd to I-95) and Section 9 (East Side CR 512 from US 1 to Roseland Rd), due to lack of available employees. Staff would like to terminate award of Sections 8 and 9 to Clear Zone. The next lowest, responsive, responsible bidder for those sections, Brightview Landscape Services, has declined to take on these sections. The next lowest, responsive, responsible bidder, Kerner LLC, is willing to take on additional work. Kerner was also awarded Section 4 (66th Av South of SR60), Section 5 (66th Av North of SR60), Section 6 (North US1), and Section 10 (All SR60 Medians and SR60 Right-of-Ways including 43rd Av), for an annual cost of $174,354.72. The new award will result in an annual increase of $55,501.44 to the cost of the work.
The total quantities and pricing for each of the sections, as proposed for award, are shown in the table below.
|
Section Info |
CZ Annual Bid |
CZ Per Cut |
Kerner Annual Bid |
Kerner Per Cut |
|
Section 8 |
$42,544.80 |
$1,772.70 |
$89,697.84 |
$3,737.41 |
|
Section 9 |
$22,860.00 |
$952.50 |
$34,208.40 |
$1,425.35 |
CZ = Clear Zone
BUDGETARY IMPACT
Estimated additional expenditures for services for the remainder of FY 25/26 will come from the accounts below.
|
Account Number |
Account Description |
Amount |
|
1 1121441-034689 |
Transportation/ Roads and Bridges Maintenance - CR 512 & VLE Mow & Landscape |
$9,690 |
PREVIOUS BOARD ACTIONS
Award of Bid on May 6, 2025
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board terminate the award of Sections 8 and 9 of Bid 2025038 Clear Zone Maintenance, Inc., award Sections 8 and 9 to Kerner, LLC for the remainder of the initial term, and authorize the Procurement Manager to renew the award at the same rates for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County