TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
Anthony Warren, Building & Facilities Director
Robert Skok, Capital Projects Manager
FROM: Jill Williams, Contract Support Specialist
DATE: July 24, 2025
SUBJECT: Release of Retainage and Change Order No. 1, Traffic Operations Facility (IRC-2104)
__________________________________________________________________
BACKGROUND
On April 6, 2021, Work Order No. 4 was issued to Donadio & Associates, Architects P.A., A Spiezle Group, Inc. Company, for professional design services related to a new Traffic Operations Facility. The project includes:
• A single story 16,617 sq. ft. Traffic Operation Facility
• A 5,130 sq ft. covered storage structure
• Located at 4548 41st Street in Vero Beach, onsite of the previous Traffic Operation Complex
Facility Features:
• Masonry bearing walls
• Metal deck roof structure
• Low slope roof membrane system
• Full interior architectural, HVAC, plumbing and electrical systems
Bid No. 2023059 for the Traffic Operations Facility was awarded on November 11, 2023 to Proctor Construction Company, LLC in the amount of $5,310,348.97.
ANALYSIS
Change Order No. 1 is to make final adjustments to contract bid items for a decrease to the total contract by $351,476.33 resulting in a final contract price of $4,958,872.64.
Proctor Construction Company, LLC has completed the project and has been paid $4,710,929.01 to date with $247,943.63 held in retainage. Proctor Construction Company, LLC has submitted Contractor’s Application for Payment No. 2104-17 for release of retainage in the amount of $247,943.63.
BUDGETARY IMPACT
Funding is available for release of retainage in the amount of $247,943.63 from the following account:
Account Description: Optional Sales Tax/Retainage - Proctor Construction/Traffic Operations Building
Account Number: 315-206000-20017
Amount: $247,943.63
PREVIOUS BOARD ACTIONS
The Board awarded Bid No. 2023059 for the construction of the Traffic Operations Facility on November 21, 2023, in the amount of $5,310,348.97 to Proctor Construction Company, LLC.
STAFF RECOMMENDATION
Recommended Action
Staff recommend approval of Change Order No. 1 and payment of Contractor’s Application of Payment No. 2104-17 to Proctor Construction Company, LLC in the amount of $247,943.63 for release of retainage.