TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Michael C. Zito, Deputy County Administrator
Beth Powell, Parks, Recreation, & Conservation Director
FROM: Wendy Swindell, Parks, Recreation & Conservation Assistant Director
DATE: July 3, 2025
SUBJECT: Work Order Number 2, Amendment No. 4 - New Restroom Facility at Fran Adams Park
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BACKGROUND
On April 17, 2018, the Board of County Commissioners approved Continuing Consulting Engineering Service Agreements for RFQ 2018008 between Indian River County and Masteller and Moler, Inc. and on May 18, 2021, Renewal and Amendment No.1 was executed for continuing engineering services.
On August 18, 2020, the Board Approved Work Order Number 2 for Masteller and Moler, Inc., in the amount of $47,610 for design and engineering services for a new restroom facility at Fran Adams Park. On January 31, 2023, the Board approved Amendment No. 1 to Work Order 2 in the amount of $12,065 for revised engineering design services and preparation of construction plans, revised electrical engineering services, permit re-acquisition and preparation of permit application responses. On September 26, 2023, the Board approved Amendment No. 2 to Work Order Number 2 in the amount of $2,810 for Revised Electrical Engineering services and additional permit application responses. On April 23, 2024, the Board approved Amendment No. 3 to Work Order Number 2 for construction administration services in the amount of $3,130; the fee in the original Work Order of $4,510.00 was based on a prefabricated building and no parking upgrades. When the project scope was modified to include architectural design and an ADA access pathway, there was a need for additional construction administration services to complete the project.
ANALYSIS
In 2021, the previous Parks and Recreation Director authorized payment of reimbursable expenses, including project permit fees, by the contractor. These fees totaled $2,845. Amendment No. 4 will increase the project budget by $3,500 and will address the 2021 reimbursable fees, as well as allow for minor reimbursable costs that may arise prior to the completion of the project this year.
BUDGETARY IMPACT
Funding, in the amount of $3,500, will come from the Impact Fees/Parks/Improvements/North Co. Soccer Field Improvements account, number 10321072-066390-16005.
PREVIOUS BOARD ACTIONS
1. 20-1853 - August 18, 2020, the Board Approved Work Order Number 2 for Masteller and Moler, Inc., in the amount of $47,610 for design and engineering services for a new restroom facility at Fran Adams Park.
2. 23-0023 - January 31, 2023, the Board approved Amendment No. 1 to Work Order 2 in the amount of $12,065 for revised engineering design services and preparation of construction plans, revised electrical engineering services, permit re-acquisition and preparation of permit application responses.
3. 23-0836 - September 26, 2023, the Board approved Amendment No. 2 to Work Order Number 2 in the amount of $2,810 for Revised Electrical Engineering services and additional permit application responses.
4. 24-0367 - April 23, 2024, the Board approved Amendment No. 3 to Work Order Number 2 for construction administration services in the amount of $3,130.
POTENTIAL FUTURE BOARD ACTIONS
None
STRATEGIC PLAN ALIGNMENT
Quality of Life
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Recommended Action
Staff respectfully request the approval of Work Order Number 2, Amendment No.4, in the amount of $3,500, for reimbursable expenses associated with the new restroom at Fran Adams Regional Park.