TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kylie Yanchula, Natural Resources Director
FROM: Eric Charest, Assistant Director, Natural Resource Department
DATE: April 28, 2025
SUBJECT: Work Order No. 2018029-13 - APTIM Sector 5 Pre-Construction and
Engineering Services
__________________________________________________________________
BACKGROUND
On April 3, 2018, the Board of County Commissioners (BCC) approved a contract (RFQ#2018029) with Aptim Environmental & Infrastructure, LLC. (APTIM) for professional coastal engineering and biological support services related to the management and restoration of the Sector 5 (City of Vero Beach) beach project area. The Sector 5 project area is a 3.1 mile critically eroded section of engineered shoreline that extends just north of Tracking Station Beach Park and ends just south of the Riomar Beach Access. The Sector 5 Project Area suffered significant storm related losses to the beach and dune system from the impacts of Hurricanes Ian and Nicole during the 2022 hurricane season. These storm-related impacts, combined with prescribed maintenance activities to address background erosion, has created the need for a Sector 5 Beach and Dune Renourishment project.
The proposed APTIM Work Order No. 2018029-13, in the amount of $67,479.55, provides professional services for engineering and pre-construction related services related to a future Sector 5 Project. These services include:
• Task 1: Agency coordination ensuring permit compliance ($2,921.00)
• Task 2: Update construction drawings ($14,940.00)
• Task 3: Assistance with bid development and solicitation ($16,642.80)
• Task 4: Pre-Construction meetings and submittals ($7,154.80)
• Task 5: Additional late-season sea turtle monitoring ($25,820.95)
All subsequent engineering support for construction and post-construction monitoring of the Sector 5 Project area will be addressed through future work orders.
ANALYSIS
N/A
BUDGETARY IMPACT
Funding for the Sector 5 Pre-Construction and Engineering Services is budgeted and available in the Coastal Engineering Fund/Hurricane Ian Sector 5 Account No. 12814472-066510-22601 in the amount of $14,845.50, and in the Coastal Engineering Fund/Hurricane Nicole Sector 5 Account No. 12814472-066510-23007 in the amount of $52,634.05.
|
Account Name |
Account No. |
Amount |
|
Coastal Engineering Fund/Hurricane Ian Sector 5 |
12814472-066510-22601 |
$14,845.50 |
|
Coastal Engineering Fund/Hurricane Nicole Sector 5 |
12814472-066510-23007 |
$52,634.05 |
|
Total |
$67,479.55 |
Sector 5 Beach and Dune restoration funding is made available through a Local Government Funding Agreement (LGFR 23IR2) reimbursement grant from the Florida Department of Environmental Protection (FDEP) that provides up to $429,575.80 in funding along with restoration reimbursement funds available through the Federal Emergency Management Agency (FEMA) for beach and dune restoration related to storm losses incurred from Hurricanes Ian and Nicole within the Sector 5 project area in the amount of $2,358,712.88. Additional funding beyond the funding sources identified above necessary for a future Sector 5 Beach and Dune Restoration project will be made available through a portion of the County’s Local Option Tourist Tax.
PREVIOUS BOARD ACTIONS
Recommended Selection of Consultant for RFQ 2018029 - Engineering and Biological Support Services for Sector 5 (City of Vero Beach) Beach and Dune Renourishment, March 6, 2018.
Approval of Agreement - Aptim Environmental & Infrastructure, Inc. for Engineering and Biological Support Services for Sector 5 (City of Vero Beach) Beach and Dune Renourishment Project. RFQ# 2018029, April 3, 2018.
POTENTIAL FUTURE BOARD ACTIONS
Award of Bid for a future Sector 5 Beach and Dune Restoration Project.
STRATEGIC PLAN ALIGNMENT
Environment
OTHER PLAN ALIGNMENT
The Sector 5 management area is one of the 8 management areas outlined in the Beach Preservation Plan.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the BCC authorize Work Order No. 2018029-13 in the total lump sum amount of $67,479.55. Additionally, staff recommends the BCC authorize the Chairman to execute Work Order No. 2018029-13.