TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
David Schryver, Assistant Public Works Director
Danny Ooley, Assistant Public Works Director
FROM: AJ Michael, Traffic Operations Manager
DATE: November 4, 2025
SUBJECT: Purchase of Traffic Operations Division replacement maintenance sign truck for on-call purposes
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BACKGROUND
Traffic Engineering purchased a 2011 Ford F450 for operational use in supporting signal maintenance, sign installation, and other fieldwork activities. The vehicle has been a key asset in daily operations for over a decade.
In August/September of this year, the truck suffered catastrophic engine failure. The truck is 14 years old with over 100,000 miles. No replacement truck was budgeted for Fiscal Year 2025/2026 as the catastrophic failure occurred so late in the fiscal year. The estimated cost to repair the engine is approximately $23,000, making repair not economically feasible given the vehicle’s age, mileage and condition.
ANALYSIS
Traffic Operations obtained a quote under an eligible City of Tallahassee Contract from Alan Jay Fleet Sales for a replacement vehicle at a cost of $71,531. This is inclusive of the additional options that are included to enhance safety, functionality, and suitability for staff needs. The proposed replacement vehicle mirrors the specifications of the existing truck, with the exception that it will be equipped with a gasoline engine.
BUDGETARY IMPACT
Funds in the amount of $71,531 will be paid from the Transportation Fund/Traffic Engineering/Automotive account, number 11124541-066420. Funds will be made available via budget amendment, if necessary.
STRATEGIC PLAN ALIGNMENT
This purchase supports the County’s strategic goals of maintaining reliable infrastructure and ensuring efficient delivery of public services. Replacing the failed truck will enable Traffic Operations to continue timely maintenance of traffic control devices, promote roadway safety, and minimize service disruptions.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the funding request for the purchase of a replacement truck from Alan Jay Fleet Sales in the amount of $71,531, for the Public Works Department Traffic Operations Division, which includes options totaling $25,285.