TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
Addie Javed, P.E., Public Works Director
Adam Heltemes, P.E., Roadway Production Manager
Douglas Ferrante, P.E., Infrastructure Project Manager
FROM: Jill Williams, Contract Support Specialist
DATE: August 18, 2025
SUBJECT: Release of Retainage and Approval of Change Order No. 1
Indian River County Shooting Range Pavement Improvements (IRC-2413)
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BACKGROUND
The Indian River County Public Shooting Range, originally constructed in 2001, has experienced significant deterioration of its paved access road. County staff developed a repair plan to address the issue. The project was advertised for public bid on April 6, 2025.
ANALYSIS
Engineering staff successfully redesigned the original plan from asphalt reclamation to a more effective asphalt overlay, resulting in a longer-lasting and cost-efficient solution.
Key enhancements include:
- Safety Upgrades: Installation of a high-visibility crosswalk with clear signage to improve pedestrian safety.
- Improved Drainage: Enhanced grading and drainage eliminated flooding and standing water in roadway and parking areas.
- Traffic Flow Optimization: New pavement markings now clearly separate through traffic from parking stalls, improving traffic organization.
- Accelerated Timeline: Originally contracted for 90 days, construction was completed in just 10 days – minimizing disruption to range operations and public access.
Change Order No. 1 is to make final adjustments to the current contract price of $469,387.65 for a decrease to the contract by $52,670.25 resulting in a final contract price of $416,717.40 and for time adjustments.
Heavy Civil, Inc. has completed the project and has been paid $395,881.53 with $20,835.87 held in retainage. Heavy Civil, Inc. has submitted Contractor’s Application for Payment 2413-2 in the amount of $20,835.87 for release of retainage.
BUDGETARY IMPACT
Funding in the amount of $20,835.87 is budgeted and available from the following account:
Account Name: Secondary Roads/Shooting Range Resurfacing/Retainage-Heavy Civil
Account Number: 109-206000-23018
Amount: $20,835.87
PREVIOUS BOARD ACTIONS
On July 15, 2025, the Board of County Commissioners awarded Bid No. 2025037 to Heavy Civil, Inc. in the amount of $469,387.65 for the Indian River County Shooting Range Pavement Improvements.
STAFF RECOMMENDATION
Recommended Action
Staff recommends approval of Change Order No. 1 and payment of Contractor’s Application for Payment No. 2413-2 in the amount of $20,835.87 for release or retainage, contingent upon receipt of all subcontractor final lien releases.