TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kylie Yanchula, Natural Resources Director
FROM: Eric Charest, Assistant Director, Natural Resources Department
DATE: April 28, 2025
SUBJECT: Release of Retainage for Sector 4 Hurricanes Ian and Nicole Dune
Renourishment Project (IRC-2318)
__________________________________________________________________
BACKGROUND
On September 24, 2024 the Board of County Commissioners awarded Bid No. 2025004 to Dickerson Infrastructure Inc., dba Dickerson Florida Inc. (Dickerson) in the amount of $6,676,566.80 for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project (Project) (IRC-2318). Due to erosional impacts from Hurricanes Ian and Nicole in late 2022, the Sector 4 coastline was evaluated and determined to need a dune renourishment project to restore the upland infrastructure protection provided by a healthy beach and dune system. The Project was designed to place approximately 135,000 cubic yards (cy) of beach compatible fill and install 147,788 native salt tolerant dune plants along the 2.9 miles of shoreline in Indian River County from Florida Department of Environmental Protection (FDEP) Coastal Range Monument R-55 to R-70 (approximately ½ mile south of the Turtle Trail Beach Access to approximately ½ mile north of the Tracking Station Beach Park).
Construction for the Project commenced on November 1, 2024 and ran through February 25, 2025, with the placement of 116,970.56 cy of beach compatible fill added to the dune, and 147,788 dune plants installed. Due to the diligence of the contractor (Dickerson), the Project was completed early, in compliance with permit conditions, and finished under the approved awarded dollar amount for the work.
Change Order No. 1, executed on April 22, 2025, accounts for decreases in contracted amounts of sand delivered/placed on the dune due to changing conditions on the beach throughout the duration of construction. Placement surveys performed on the completed project area showed that 116,970.56 cy of the 135,000 cy approved for Bid No. 2025004 was needed to complete Sector 4 Hurricanes Ian and Nicole Dune Renourishment construction. Change Order No. 1 decreases the amount of sand by 18,029.44 cy (a reduction of $748,221.76) and also decreases the Force Account by $745,975.87, resulting in a total net decrease of $1,494,197.63, lowering the completed final project cost to $5,182,369.17.
Construction of the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project has since been deemed complete by the County and contracted Engineer, Coastal Technology Corporation (Coastal Tech). The Certification of project completion, a requirement under the permits issued for the Project, is currently being drafted by Coastal Tech for submittal to the FDEP and the United States Army Corps of Engineers (USACE) providing verification that construction activities complied with all permit requirements.
The warranty period for dune plants installed within the past 90 days remains in effect and those plants will continue to be monitored for survival and growth requirements until the end of the 90-day warranty period.
Dickerson Florida, Inc., has been paid $4,923,250.71 to date, with $259,118.46 held in retainage. Dickerson Florida, Inc., has submitted Contractor’s Application for Payment No. 2318-6 for release of retainage in the amount of $259,118.46.
ANALYSIS
N/A
BUDGETARY IMPACT
Funding, in the amount of $57,006.07, will come from the Coastal Engineering Fund/Retainage-Dickerson Infrastructure/Hurricane Ian account, number 128-206000-22601, along with $202,112.39 from the Coastal Engineering Fund/Retainage-Dickerson Infrastructure/Hurricane Nicole account, number 128-206000-23007, for a total amount of $259,118.46.
|
Account Name |
Account Number |
Amount |
|
Beach Restoration/Retainage-Dickerson Florida, Inc. |
128-206000-22601 |
$ 57,006.07 |
|
Beach Restoration/Retainage-Dickerson Florida, Inc. |
128-206000-23007 |
$202,112.39 |
|
Total Retainage to Release |
$259,118.46 |
Funding for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project is provided by a portion of Local Option Tourist Tax, Division of Emergency Management Legislative Approved Funding Agreement D1495, and reimbursement funding through the Local Government Funding Request Grant (LGFR) 23IR2 and FDEP Hurricanes Restoration Reimbursement Project Grant funds (amended into LGFR 23IR2).
PREVIOUS BOARD ACTIONS
Sector 4 Award of Bid Agenda from September 24, 2024.
POTENTIAL FUTURE BOARD ACTIONS
Post-Construction permit required physical and biological monitoring.
STRATEGIC PLAN ALIGNMENT
Environment
OTHER PLAN ALIGNMENT
The Sector 4 management area is one of the 8 management areas outlined in the Beach Preservation Plan.
STAFF RECOMMENDATION
Recommended Action
Staff recommends release and payment of Contractor’s retainage in the amount of $259,118.46.