TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: August 20, 2025
SUBJECT: Second Extension & Amendment to Agreements for Annual Fiber Optic Engineering, Design, Material, Supplies and Installation (Bid 2023056)
__________________________________________________________________
BACKGROUND
On September 12, 2023, the Board of County Commissioners approved the award of Bid 2023056 for as needed fiber optic supplies and services to Bore Tech Utilities & Maintenance, Inc., Precision Contracting Services, Inc. (PCS), and Gerelcom, Inc.
On August 20, 2024, the Board of County Commissioners approved the first extension and amendment to these agreements, ending September 11, 2025. There are two additional one-year renewal terms available, subject to vendor acceptance, satisfactory performance, and staff’s determination that a renewal would be in the best interest of Indian River County.
PCS and Bore Tech both provided quality service during the initial term and have agreed to renew the agreement at current rates. Gerelcom requested an increase to five items in order to renew. Termination has been amended to include penalties for breach following a disaster, as required by statute.
ANALYSIS
Staff has determined that a renewal with all three vendors would be in the best interest of the County.
BUDGETARY IMPACT
Funding for services performed under this agreement may come from a variety of sources depending upon the nature of the work. However, most often the funding will come from these two sources:
|
Account Number |
Account Description |
|
50524113-033190 |
Information Technology/ Information Systems/ Other Professional Services |
|
50224619-034530 |
Self-Insurance/ Risk Management/ General Liability Insurance |
PREVIOUS BOARD ACTIONS
Bid award on September 12, 2023 and approval of First Extension on August 20, 2024
POTENTIAL FUTURE BOARD ACTIONS
Future agreement extensions and/or amendments.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the second extensions and amendments to the agreements with Bore Tech Utilities & Maintenance, Inc., Precision Contracting Services, Inc., and Gerelcom, Inc., and authorize the Chairman to sign them after the County Attorney’s approval as to form and legal sufficiency.