TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: August 25, 2025
SUBJECT: Award of Bid 2025058 for As Needed Culvert Replacement and Repair
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BACKGROUND
On behalf of the Public Works Department's Engineering Division, sealed bids were solicited for continuing on-call contracts for culvert replacements, including after a hurricane. This is a new contract and service, with the goal of facilitating more rapid repairs and replacements, as the need arises. The term of the award is two years, with two one-year renewals available, subject to vendor acceptance, satisfactory performance, and the County's determination that renewal would be in its best interest.
ANALYSIS
The invitation to bid was issued on June 25, 2025, with three responsive bids received by the August 1, 2025 deadline. Thirteen contractors had reviewed the bid documents on the Euna Procurement platform.The Engineering Division has reviewed the qualifications of the bidding firms, has determined all three to be responsible, and recommends award to all three. Specific tasks will be issued via purchase order to the most appropriate or available contractor. The firms recommended for award are:
Hinterland Group, Inc. of Riviera Beach
Johnson Davis, Inc. of Lantana
Shenandoah General Construction of Boca Raton
BUDGETARY IMPACT
Funds for each repair will be made available in specific project accounts, as needed. If the repair is disaster related, reimbursement will be provided from the appropriate agency.
PREVIOUS BOARD ACTIONS
N/A
POTENTIAL FUTURE BOARD ACTIONS
Review and approval of anticipated renewals
STRATEGIC PLAN ALIGNMENT
Infrastructure, Quality of Life and Public Safety
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board award bid 2025058 to Hinterland Group, Inc., Johnson Davis, Inc., and Shenandoah General Construction, approve the sample agreement and authorize the Chairman to execute the agreements after review and approval by the County Attorney as to form and legal sufficiency.