TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Nancy A. Bunt, Assistant County Administrator
FROM: Addie Javed, PhD, PE, Public Works Director
David Wheatley, Traffic Signal Coordinator
DATE: June 17, 2025
SUBJECT: State Highway Lighting, Maintenance, And Compensation Agreement Renewal
__________________________________________________________________
BACKGROUND
On April 29, 2003, Indian River County (the County) entered into a State Highway Lighting, Maintenance, and Compensation Agreement that was approved between the Florida Department of Transportation (FDOT) and Indian River County, which provided for Indian River County to maintain all the lighting located on the State Highway System within the jurisdictional boundaries of the County, and to perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of all the lights burning for any lighting type (high mast, standard, underdeck, sign) or roadway system. Facilities include but are not limited to lighting for roadways, as well as park and ride, pedestrian overpasses and recreational areas owned by or located on the property of the FDOT.
ANALYSIS
The current agreement signed in 2003 no longer encompasses the existing infrastructure and needs to be updated and renewed.
BUDGETARY IMPACT
FDOT shall pay Indian River County $169,389.08 for the first fiscal year in which this agreement is signed. Per Exhibit A of the Agreement, the per-light unit rate (487 poles listed in Exhibit A) shall increase by 3% each year. E.g., the $347.84 in fiscal year 2026 will increase to $358.28 in fiscal year 2027. The amount is a predetermined, agreed amount to maintain the highway lights (included in Exhibit A) for FDOT. This amount is to cover the labor and parts needed to keep them all in proper working order. This amount will increase on a yearly basis per the contractual stipulations. If there are expenditures that exceed, or are not in the agreement, then the County will reach out to FDOT for approval and reimbursement per the agreement. The balance will come from the Transportation Fund/Traffic Engineering/Electric services account 11124541-034310. The FDOT contribution will be deposited into the Transportation Fund/Miscellaneous Revenue account 111038-369900 to offset the electric costs incurred.
PREVIOUS BOARD ACTIONS
April 29, 2003, Street Lighting and Maintenance Compensation Agreement and Resolution 2003-049.
POTENTIAL FUTURE BOARD ACTIONS
Any amendment or future updated renewal of this agreement.
STRATEGIC PLAN ALIGNMENT
The agreement aligns with the infrastructure goal by maintaining critical public infrastructure in response to our current needs.
OTHER PLAN ALIGNMENT
Reaffirmation and ratification of legacy agreements to reflect current infrastructure realities and better defined maintenance responsibilities.
STAFF RECOMMENDATION
Recommended Action
Public Works Traffic Engineering and Operations Staff recommends that the Board of County Commissioners approve this agreement authorizing the Chairman to execute the agreement.