TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
THROUGH: Anthony Warren, Director of Building & Facility Services
FROM: Robert S. Skok, Capital Projects Manager
DATE: August 4, 2025
SUBJECT: Release of Retainage and Change Order #2, Fire Station 11 Renovations
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BACKGROUND
On December 3, 2024, the County entered into a Tripartite Tender Agreement between The Ohio Casualty Insurance Company, Indian River County, and Proctor Construction Company, LLC (PCC) for PCC to become the Completing Contractor of renovation work being performed at Fire Station 11, located at 2555 93rd Street, in Wabasso. The agreement price was $451,512.00 plus an allowance of up to $60,000.00 for the correction of any latent defects discovered after the date of the agreement for a total of $511,512.00. Change Order #1 increased the contract by $13,775.69 for a total of $525,287.69.
ANALYSIS
Change order #2 is to make sure final adjustments to the costs and time for an increase to the total contract by $28,939.22, resulting in a final contact price of $554,226.91.
Proctor Construction Company, LLC has completed the project and has been paid $492,486.20 to date with $25,920.33 held in retainage. Proctor Construction Company, LLC final contractor’s pay application #6 is for final payment and the release retainage in the amount of $61,740.71.
BUDGETARY IMPACT
Funding is available for release of retainage in the amount of $25,920.33 from the following account: Emergency Services District Fund/Retainage/Proctor Construction, account number 114-206001-22040, and $35,820.38 from the following account: Emergency Services District Fund/Fire Rescue/Construction in Progress/Fire Station #11 Renovations, account number 11412022-066510-22040 for a total final payment of $61,740.71
PREVIOUS BOARD ACTIONS
Board approval of Change Order #1 on April 8, 2025 - agenda item 25-0440.
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
N/A
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Recommended Action
Recommended Action
Staff recommends approving Change Order #2, and payment of contractor’s application of payment #6 to Proctor Construction Company, LLC in the amount of $61,740.71 for final payment and release of retainage.