TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, County Administrator
FROM: Michael C. Zito, Deputy County Administrator
DATE: October 23, 2025
SUBJECT: Amendment to Add Porte Cochere for Sandridge Golf Club New Clubhouse
__________________________________________________________________
BACKGROUND
On October 1, 2021, the Board approved an agreement with Sun Patric Architecture, Inc., DBA sparcdesign, as a result of RFQ 2021020, to execute the architectural and engineering design of the new clubhouse. The original design, issued as bid 2024029, was for an 18,000 square-foot facility. Bids were opened on February 8, 2024, with the low bid of $14,670,444.26 exceeding available and anticipated funding. The Board rejected the bids associated with 2024029 at its February 20, 2024 meeting, and authorized staff to work with the architect to refine the design to reduce scope and cost. Additional modifications to the agreement with sparcdesign were approved by the Board throughout design.
Sandridge Golf Club endeavored to replace its existing clubhouse, built in 1992. A prior bid for construction was far above budget, leading to the following primary modifications to the original design:
1) Removal of the Port Cochere at the entrance to the building: estimated to save $600,000
2) Removal of a ¾ mile stretch of 12” water pipe for a fire hydrant, instead allowing a dry fire hydrant: estimated to save $700,000
3) Lowered the building three feet to putting green level, eliminating the need for a retaining wall, railings and stairs; estimated to save $500,000
After completion of updated plans, bid 2025026 was advertised on January 29, 2025, and six bids submitted by the March 19, 2025 deadline for submittals. The scope of work included construction of site improvements, the clubhouse, a turn building, parking lot improvements, installation of a standby generator, and demolition of the existing clubhouse. The Board awarded the contract to Quest Contracting, LLC at a total base bid of $11,200,984 which was $2.4 million lower than the bids in 2024.
ANALYSIS
During the March 27, 2025 Board Meeting and during the groundbreaking ceremony in June, Staff was requested to look into the cost of adding the Porte Cochere back to the project due to its impact on the future operations of the new facility particularly regarding future functions. Sparcdesign also submitted Additional Service #8 for the design, engineering, construction administration, and civil engineering for a total of $39,800. This brings the total contract with sparcdesign to $558,455. Additionally, Quest Contracting, LLC has submitted a proposal to add and construct the Porte Cochere for $286, 913 which is substantially less than the original bid that was submitted in 2024. This brings the total contract cost to $11,487,897 with Quest Contracting.
BUDGETARY IMPACT
Funding for the Porte Cochere, in the amount of $286,913 for the construction and $39,800 (for a total of $326,713), will come from the Sandridge/WIP/Sandridge Clubhouse account, number 418-169000-21018.
PREVIOUS BOARD ACTIONS
On March 27, 2025, the Board approved an agreement with Quest Contracting, LLC to construct the Sandridge Golf Club Clubhouse.
STRATEGIC PLAN ALIGNMENT
Quality of Life
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board to accept the Porte Cochere Budget by Quest Contracting, LLC and Additional Service #8 with sparcdesign, approve the sample agreement, and authorize the Chairman to execute it, after review and approval of the agreement.