TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Anthony Warren, Building & Facilities Director
FROM: Rob Skok, Capital Projects Manager
DATE: January 13, 2026
SUBJECT: Change Order No. 1 and Final Pay Application - Release of Retainage - Victor Hart Restroom-Concession Building (IRC-2420 / CP-2529)
__________________________________________________________________
BACKGROUND
On January 17, 2023, the Board of County Commissioners approved Work Order No. 3 with Masteller and Moler, Inc. for a conceptual plan to replace the existing restroom building and septic system serving the football field and playground area located at the southeast corner of the Victor Hart Sr. Community Enhancement Complex. Work Order No. 9 with Edlund, Dritenbas, Binkley Architects and Associates, PA, approved on April 18, 2023, was for architectural design services and construction administration for the facility improvements. The Board approved Work Order No. 1 with Masteller & Moler, Inc. on June 20, 2023, to provide for the construction site plans, permitting and construction and administration services for the project. A bid opening for the project was held on July 5, 2024. Don Hinkle Construction, Inc. was considered to be the lowest, responsive, responsible bidder for the project with a bid totaling $873,556.50 and thus was awarded the contract on August 20, 2024.
ANALYSIS
Change Order No. 1 is to make final adjustments to contract bid items for a (decrease) to the total contract by ($105,626.20) resulting in a final contract price of $767,930.30. Don Hinkle Construction, Inc. has completed the project and has been paid $689,298.24 to date. It should be noted that there was a delay in permitting after award, which resulted in the contractor carrying insurance costs for 6 months before the project started. Contractor is due Pay Application #8 for the remaining balance of $78,632.06.
BUDGETARY IMPACT
Funding, in the amount of $42,353.20, will come from the Impact Fees/Parks/Victor Hart Sr/Restroom/Concession account, number 10321072-066510-23019 and be funded once the roll-over budget amendment is approved. The remaining $36,278.86 will be funded from the Impact Fees/Retainage-Don Hinkle Construction account, number 103-206000-23019, for a total payment of $78,632.06.
PREVIOUS BOARD ACTIONS
The Board awarded Bid No. 2024052 to Don Hinkle Construction, Inc. on August 20, 2024, for Victor Hart Park Restroom-Concession Building.
STAFF RECOMMENDATION
Recommended Action
Staff recommends approval of Change Order No. 1 and payment of Contractor’s Final Application of Payment to Don Hinkle Construction, Inc. in the amount of $78,632.06.