TO: Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
David Johnson, Director of Emergency Services
Ryan Lloyd, Deputy Director & Chief of Emergency Management
FROM: Erin Reyes, Emergency Management Planner
Department of Emergency Services
DATE: October 22, 2025
SUBJECT: Acceptance and Approval of Expenditures of Emergency Management Program Grant (EMPG) Federally-Funded Subgrant - Agreement Number: G0624
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BACKGROUND
The intent of the EMPG Base Grant Agreement is to provide each county with the means to successfully maintain and operate an Emergency Management Program. Counties must be able to prepare for, respond to, recover from, and mitigate against natural and man-made disasters/ emergencies. EMPG Base Grant funding is intended to enhance county emergency management plans and programs that are consistent with the State Comprehensive Emergency Management Plan and Program (reference Rule Chapter 27P-6, Florida Administrative Code and Chapter 252, Florida Statutes). The Scope of Work recognizes that each recipient is at a varying level of preparedness, and it is understood that each county has a unique geography, faces unique threats and hazards, and serves a unique population. The State of Florida, Division of Emergency Management provides funding to Indian River County Emergency Management. The total funding allocated with this agreement (G0558) is $68,937.19. EMPG allowable costs are divided into the following categories as referenced in the Emergency Management Strategic Plan: organizational, planning, training, exercise & equipment.
This is a 100% funded agreement with a non-federal match provided by the Emergency Management Preparedness Assistance (EMPA) grant, there are no additional funds required from Indian River County. The term of the agreement is from October 1, 2025 through September 30, 2026. The state recognizes line-item changes may occur after execution of the contract (i.e. due to cost savings or reprioritization by the Florida Division of Emergency Management (FDEM)), with their written approval. For these reasons, staff requests authorization to make these adjustments rather than return the funding for reallocation to other counties.
The funds are proposed to be spent on PPE such as rain gear and vests for activations ($5,000.00), ice machine for EOC ($5,525.19), and an emergency management response vehicle ($58,412.00), for total expenses equivalent to the grant amount of $68,937.19.
BUDGETARY IMPACT
Funds, in the amount of $68,937.19, will be allocated via budget amendment to the General Fund/Emergency Management/EMPG Grant accounts in the following amounts: Uniforms (00120825-035240-05050) for $5,000.00, Other Operating Supplies (00120825-035290-05050) for $5,525.19, and Automotive (00120825-066420-05050) for $58,412.00.
STRATEGIC PLAN ALIGNMENT
Public Safety
STAFF RECOMMENDATION
Recommended Action
Staff recommends approval of the EMPG Federally-Funded Subgrant Agreement (G0624), associated expenditures, and authorization of the Chairman to execute this agreement between Indian River County Emergency Management and the State of Florida, Division of Emergency Management.