TO: Indian River County Board of County Commissioners
THROUGH: John A. Titkanich, Jr, County Administrator
Sean C. Lieske, Director of Utility Services
Howard G. Richards, PE, Manager - Capital Projects
FROM: Jesse Roland, Utilities Project Manager
DATE: November 21, 2025
SUBJECT: Amendment 1 to Work Order 2 for Schulke, Bittle & Stoddard, LLC, for Floravon Shores Septic to Sewer, IRCDUS Project ID 21.19.556
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BACKGROUND
Floravon Shores is a subdivision of 19 lots on septic, adjacent to the Indian River Lagoon (IRL), in North Indian River County (IRC). The septic tanks in this area potentially leach harmful nutrients into groundwater that leads to the IRL. The project plan is to construct approximately 1,300 linear feet of public gravity sewer infrastructure that consists of new sewer mains and laterals to connect the homes. It is estimated that the septic-to-sewer (S2S) conversions will result in approximately 950 lbs/year of nitrogen reduction. The S2S conversions will route the wastewater from this community to the county system for collection and treatment at a regional wastewater facility that is operated by Indian River County Department of Utility Services (IRCDUS). The conversions will reduce the nutrient loading, improve water quality, and promote seagrass growth in the IRL.
On June 8, 2021, the Indian River County Board of County Commissioners (BCC), approved Work Order No. 2 (WO 2) to Schulke, Bittle & Stoddard, LLC (SBS), under its continuing contract agreement with the county dated April 17, 2018, in the amount of $44,750. Under WO 2, SBS provides professional engineering and technical services for design, permitting, administrative, bidding, and construction services. However, since the project began, there have been several delays to address the grant match funding and private-side connections requirement. Further, during the design and permit review process, additional roadway and drainage improvements were added to the project. Both the delays, as well as the additional roadway and drainage requirements, impacted the overall project timeline and budget.
ANALYSIS
Because of the increase in the timeline and additional roadway and drainage design work, the engineer’s contract administration scope, work, and fees are requested to be adjusted, which is described in the attached Amendment 1 to WO 2 Scope of Services. SBS’s proposed fee for Amendment 1 to provide the additional administrative, bidding, and construction services is $29,730. Upon approval of Amendment 1 by the BCC, the total approved budget for WO 2 will increase to $74,480.
BUDGETARY IMPACT
Funds, in the amount of $29,730, for this project are derived from the Sewer Impact Fees/WIP/Floravon Shores Septic to Sewer account, number 475-169000-19556. Capital fund revenues are generated from impact fees. Furthermore, new growth has created the need for the expansion or construction of the facilities, and that new growth will benefit from the expansion or construction of the facilities.
PREVIOUS BOARD ACTIONS
On June 8, 2021, the BCC approved Work Order No. 2 to Schulke, Bittle and Stoddard, LLC, in the amount of $44,750 to provide services related to the Floravon Shores Septic to Sewer project.
POTENTIAL FUTURE BOARD ACTIONS
Award of Bid Number: 2025045 for construction contract.
STRATEGIC PLAN ALIGNMENT
ü Infrastructure: Planning, constructing, managing, and maintaining critical public infrastructure in response to our current needs, future demands, and the expectations of our community; embracing innovation, technology, and resiliency.
STAFF RECOMMENDATION
Recommended Action
Staff recommends that the Indian River County Board of County Commissioners approve Amendment 1 to Work Order No. 2 to Schulke, Bittle & Stoddard, LLC in the amount of $29,730 to provide additional administrative, bidding, and construction services, and authorize the Chair to execute the same. So long as there are no changes in the dollar amount under the work order and upon adequate completion of the work set forth in the work order and amendment, staff is directed to make final payment and release any retainage to Schulke, Bittle & Stoddard, LLC.