TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: August 22, 2025
SUBJECT: Award of RFP 2025054 Vending Machine Services
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BACKGROUND
In collaboration with with several departments, a Request for Proposals (“RFP”) was issued for the provision and operations of vending machines at various County facilities and parks. Our current vendor, FL Department of Education, Division of Blind Services, has been our vending machine operator since 2019.
ANALYSIS
A selection committee comprised of Nancy Bunt, Assistant County Administrator, Carlos Flores, Architect, Gustavo Vergara, Operations and Programs Assistant PRC Director, Bob Welch, Aquatic System Manager, and Kevin Adam, Recreation Facilities Supervisor independently reviewed and scored the received proposals. The committee then met to compile an initial ranking of firms and discuss the proposals. After discussions, the committee accepted their ranking as final and moved to recommend award to the FL Business Enterprise program/ Division of Blind Services.
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Proposer |
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1. FL Dept of Education, Division of Blind Services |
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2. All County Vending |
BUDGETARY IMPACT
No funding is required through the award of this proposal. All proceeds from the resulting agreement will be deposited into the appropriate facility concessions account. Compensation to the County was proposed at 15% of monthly proceeds, with a minimum of $100 monthly guaranteed.
PREVIOUS BOARD ACTIONS
N/A
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the final ranking of firms, approve the agreement, and authorize the Chairman to execute it, after review and approval by the County Attorney as to form and legal sufficiency, and after approval of the required insurance by the Risk Manager. Staff also recommends the Board authorize the Procurement Manager to renew the agreement at the same rates for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal is in the best interest of the County.