TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Procurement Manager
DATE: April 21, 2025
SUBJECT: Award of RFP 2025035 for Independent Auditing Services
__________________________________________________________________
BACKGROUND
On behalf of the Clerk of the Circuit Court and Comptroller, a request for proposals (RFP) was issued to obtain the services of an audit firm for the next five fiscal years (beginning with the year ending September 30, 2025). Services were most recently awarded to Rehmann Robson, LLC, through RFP 2020040, and the final audit under that agreement completed. Rehmann Robson has indicated its business model has changed, and the firm will no longer be performing municipal audits in Florida.
ANALYSIS
Six proposals were submitted by the March 27, 2025 deadline. A selection committee, comprised of one member of the Board of County Commissioners, and the Clerk of the Circuit Court and Comptroller, Property Appraiser, Sheriff, Supervisor of Elections, and Tax Collector, or their designees. The committee members independently reviewed, evaluated, and scored the proposals based on the criteria established in the RFP, which included 15 of 100 points for submitted price. The committee met, and the members' individual ranking of firms was consolidated to establish an overall initial ranking of firms, as shown below. The committee determined no interviews are necessary, declared the initial ranking final, and recommends award to the top ranked firm.
|
Firm |
Rank |
Total price proposal |
|
James Moore & Co. |
1 |
$1,100,000 |
|
Forvis Mazars |
2 |
$1,128,000 |
|
CLA |
3 |
$1,327,325 |
|
Purvis, Gray & Co. |
4 |
$1,420,000 |
|
Cherry Bekaert |
5 |
$1,725,500 |
|
Cintrin Cooperman |
6 |
$1,000,000 |
BUDGETARY IMPACT
The annual costs proposed by James Moore & Co. are:
|
Audit Year |
JMCo Price |
|
FY End September 30, 2025 |
$ 190,000.00 |
|
FY End September 30, 2026 |
$ 205,000.00 |
|
FY End September 30, 2027 |
$ 220,000.00 |
|
FY End September 30, 2028 |
$ 235,000.00 |
|
FY End September 30, 2029 |
$ 250,000.00 |
The cost of the annual audits will come from various departmental and fund External Audit (033210 object) accounts, as determined by Budget.
PREVIOUS BOARD ACTIONS
Award of RFP 2020040 and approval of agreement.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the final ranking of firms, award RFP 2025035 to James Moore & Co., approve the agreement, and authorize the Chairman to sign it after review and approval by the County Attorney as to form and legal sufficiency.