TO: Indian River County Board of County Commissioners
THROUGH: John A. Titkanich, Jr, County Administrator
THROUGH: Sean C. Lieske, Director of Utility Services
Howard G. Richards, PE, Manager - Capital Projects
FROM: Harrison Youngblood, PE, Utilities Engineer II
DATE: March 19, 2025
SUBJECT: Final Pay to TLC Diversified, Inc. for Construction Services for Oslo Water Treatment Plant (WTP) Improvements Project [PID 12.19.503]
_________________________________________________________________________________________
BACKGROUND
On July 6, 2021 the Board of County Commissioners (BCC) approved the agreement to TLC Diversified, Inc. (TLC) to construct the improvements to the existing Oslo Water Treatment Plant (WTP) in Indian River County (IRC), including site preparation, demolition, drainage improvements, paving, grading, miscellaneous yard and process piping improvements, feedwater pump motor replacement, transfer pump motor replacement, four 1.875 million gallon per day (MGD) nanofiltration trains, two new high service pumps, chemical piping replacement, electrical equipment, instrumentation, valves, piping, WTP and wellfield programmable logic controller (PLC) & supervisory control and data acquisition (SCADA) system equipment, process piping trenches, painting and coatings; and all accessory items to provide a complete operating system as depicted in the contract documents provided by the county’s consultant, Kimley-Horn and Associates (KHA). The project has been completed and is in the process of being closed out by the consultant. Upon receipt of the KHA’s recommendation for final payment, the Indian River County Department of Utility Services (IRCDUS) would like to get authorization from the BCC to process payment in order to stay consistent with the Florida prompt pay act, and be able to disburse allocated funds to the contractor in a timely manner.
ANALYSIS
TLC has completed its obligations under the agreement, and has been paid $10,675,324.04 to date, leaving a balance of $933,574.62. IRCDUS is satisfied and has accepted all deliverables from TLC for the Project. TLC has submitted pay application number 30F for final payment in the amount of $933,574.62. Payment of application 30F will complete IRCDUS’ obligation to TLC for the total amount of $11,608,898.66.
BUDGETARY IMPACT
Total expenses for the current pay application for this project, in the amount of $933,574.62, will be recorded in the following accounts: Utilities/WIP/S WTP Membrane & Retrofit account, number 471-169000-19503, in amount of $371,715.46; Utilities/Retainage-TLC Diversified/S WTP Membrane & Retrofit account, number 471-206000-19503, in the amount of $233,731.18; and ARP Fund/Retainage-TLC Diversified/S WTP Membrane & Retrofit account, number 138-206000-19503, in the amount of $328,127.98. Since this is an operating capital project, the funds will come from fund balance. Operating funds are derived from water and sewer sales.
|
Account Description |
Account Number |
Amount |
|
Utilities/WIP/S WTP Membrane & Retrofit |
471-169000-19503 |
$371,715.46 |
|
Utilities/Retainage-TLC Diversified/S WTP Membrane & Retrofit |
471-206000-19503 |
233,731.18 |
|
ARP Fund/Retainage-TLC Diversified/S WTP Membrane & Retrofit |
138-206000-19503 |
328,127.98 |
|
|
Total |
$933,574.62 |
PREVIOUS BOARD ACTIONS
TLC Diversified Executed Agreement (BCC Approved July 6, 2021)
TLC Diversified Change Order 1 (BCC Approved August 28, 2022)
TLC Diversified Change Order 2 (BCC Approved December 6, 2022)
TLC Diversified Change Order 3 (BCC Approved May 2, 2023)
TLC Diversified Change Order 4 (BCC Approved April 23, 2024)
POTENTIAL FUTURE BOARD ACTIONS
None noted.
STRATEGIC PLAN ALIGNMENT
Infrastructure: Planning, constructing, managing, and maintaining critical public infrastructure in response to our current needs, future demands, and the expectations of our community; embracing innovation, technology, and resiliency.
OTHER PLAN ALIGNMENT
None noted.
STAFF RECOMMENDATION
Staff recommends that the Board of County Commissioners approve Indian River County Department of Utility Services to issue final payment for pay application 30F to TLC Diversified, Inc., for a total of $933,574.62 upon receipt of the recommendation of payment by the department’s consultant for the project, Kimley-Horn and Associates.
ATTACHMENTS
1. Draft Final Pay Application 30F w/o Consultant Recommendation.