TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: October 20, 2025
SUBJECT: Administrator Approved Items
__________________________________________________________________
BACKGROUND
The Board has approved Continuing Consulting agreements with various firms under the Consultant’s Competitive Negotiations Act (CCNA) to provide professional consulting services for Engineering, Architectural, Geotechnical, Environmental, Biological, Surveying and Mapping services. During the referenced period, Section 105 of the Code of Indian River County authorizes the Administrator to approve work orders for CCNA agreements up to $35,000, and it is the Administrator’s desire for the Board to be notified of those approvals.
The County Administrator has delegated his approval authority to the Procurement Manager.
The related work orders are reviewed and approved by the Department Head and Procurement, prior to execution. Copies of these approved Work Orders are available for review in the Procurement Division.
ANALYSIS
From July 1, 2025, through September 30, 2025, the Procurement Manager, on behalf of the Administrator has approved a total of 4 work orders for a total of $69,139.50.
|
Administrator Approved Work Orders July 1, 2025, thru September 30, 2025 |
|
2023015 Continuing Consulting Engineering Services |
|
Date Approved |
Department |
Vendor |
Project Title/Scope |
Amount |
|
9/10/25 |
Public Works/Eng |
Kimley-Horn |
Plan Reviews for Roadway/ Drainage Improvements Land Development Apps |
$8,085.00 |
|
9/11/25 |
Public Works/ Eng |
MBV |
IRC-1834 58th Av SW & 21st St SW Culvert Replacement |
$27,900.00 |
|
2023061 Continuing Geotechnical Consulting Services |
|
Date Approved |
Department |
Vendor |
Project Title/Scope |
Amount |
|
8/18/25 |
Public Works/Eng |
Andersen Andre |
IRC-1818 43rd Ave (12th St to 18th St) Testing |
$28,594.00 |
|
9/16/25 |
Public Works/Eng |
Andersen Andre |
IRC-2508 20th Av Sidewalk (8th St to 12th St) |
$4,560.50 |
During the referenced quarter, the County Administrator was also authorized to approve purchase orders and purchase order change orders up to his authority limit of $75,000. It is the Administrator’s desire for the Board to also be notified of these approvals.
The related purchase orders and purchase order change orders are reviewed and approved by the Department Head, Procurement and the Budget office prior to review and approval by the County Administrator. From July 1, 2025, through September 30, 2025, the Administrator has approved a total of 4 purchase orders for a total of $205,778.45 plus 14 change orders for a combined overall purchase order increase of $141,739.16.
|
Administrator Approved Purchase Orders July 1, 2025, thru September 30, 2025 |
|
PO # |
Department |
Vendor |
Project Title/Scope |
PO Amount |
Date Approved |
|
102651 |
Traffic |
Econolite Control Products |
Traffic Cabinet Locks |
$48,050.00 |
7/11/2025 |
|
102655 |
Sandridge |
Synlawn of Florida |
Driving Range Turf Mat |
$40,253.45 |
7/11/2025 |
|
102860 |
Conservation |
Earthbalance Corporation |
Plating for South Prong Slough |
$62,050.00 |
8/19/2025 |
|
103011 |
Facilities |
Indian River Camera & Access |
Purchase of Camera, Licensing for Various Depts. |
$55,425.00 |
9/10/2025 |
|
Administrator Approved Purchase Order Change Orders July 1, 2025, thru September 30, 2025 |
|
PO # |
Date Approved |
Department |
Vendor |
Project Title/Scope |
Change Amount |
Total PO Amount |
|
100264 |
7/11/2025 |
Fire Rescue |
Cole Auto Supply |
Vehicle Parts and Repairs |
$14,000 |
$62,000 |
|
100315 |
7/11/2025 |
Sandridge |
Callaway Golf Sales |
Range Balls |
$16,721.16 |
$41,221.16 |
|
102303 |
8/5/2025 |
Fire Rescue |
D&D Garage Doors of PSL |
Replacement Garage Doors St. 8 & St. 11 |
$800 |
$48,453.04 |
|
100264 |
8/27/2025 |
Fire Rescue |
Cole Auto Supply |
Vehicle Parts and Repairs |
$2,000 |
$64,000 |
|
100897 |
8/27/2025 |
Fleet |
EFE, Inc. |
Other Contractual Services |
$25,000 |
$75,000 |
|
101030 |
8/27/2025 |
Fleet |
Mullinax Ford of VB |
Other Contractual Services |
$20,000 |
$60,000 |
|
102932 |
9/4/2025 |
Utilities |
In Depth, Inc. |
Cleaning/Inspection Potable Water Tank |
$24,360 |
$42,960 |
|
100376 |
9/10/2025 |
Fire Rescue |
Mullinax Ford of VB |
Vehicle Parts/ Repairs |
$4,000 |
$37,000 |
|
100415 |
9/10/2025 |
Fire Rescue |
Galls, Inc |
Uniforms |
$6,000 |
$46,000 |
|
102841 |
9/10/2025 |
Stormwater |
STS Maintain Services |
Landscape Planting/Svcs at Osprey |
$1,200 |
$37,227 |
|
100415 |
9/22/2025 |
Fire Rescue |
Galls, Inc |
Uniforms |
$2,000 |
$48,000 |
|
101052 |
9/22/2025 |
Fleet |
Grove Welders |
Other Contractual Services |
$15,000 |
$60,000 |
|
102303 |
9/22/2025 |
Fire Rescue |
D&D Garage Doors of PSL |
Replacement Garage Doors St. 8 & St. 11 |
$658 |
$49,111.04 |
|
100762 |
9/23/2025 |
Fleet |
Peterbilt Store S. Florida |
Inventory Parts |
$10,000 |
$45,000 |
PREVIOUS BOARD ACTIONS
Quarterly Review of Administrator Approved Items
POTENTIAL FUTURE BOARD ACTIONS
Quarterly Review of Administrator Approved Items
STAFF RECOMMENDATION
Recommended Action
There is no action required by the Board as this item is being presented for informational purposes only. Future reporting will be prepared and provided quarterly to coincide with Budget reports.