File #: 25-1025    Version: 1
Type: Consent Staff Report Status: Passed
File created: 10/15/2025 In control: Board of County Commissioners
On agenda: 12/9/2025 Final action:
Title: Release of Retainage and Approval of Change Order No. 1 - 43rd Avenue Bicycle and Pedestrian Improvements 14th Lane and 15th Place Resurfacing (IRC-1818A)
Indexes: Engineering, Public Works, Release of Retainage
Attachments: 1. Change Order No. 1, 2. Application for Payment 1818A-5 FINAL

TO:                                                    Board of County Commissioners

 

THROUGH:                                          John A. Titkanich, Jr., County Administrator

                                                               Nancy A. Bunt, Assistant County Administrator

                                                               Adam Heltemes, P.E., Roadway Production Manager

                                                               Richard Reichenbach, P.E., Project Engineer

 

FROM:                                          Jill Williams, Contract Support Specialist

 

DATE:                                          October 28, 2025

 

SUBJECT:                                          Release of Retainage and Approval of Change Order No. 1 - 43rd Avenue Bicycle and Pedestrian Improvements 14th Lane and 15th Place Resurfacing  (IRC-1818A)

__________________________________________________________________

 

BACKGROUND

The project is located off the 43rd Avenue project on 14th Lane and 15th Place and includes reconstruction of the roadway base utilizing full depth reclamation (FDR) and resurfacing with asphaltic concrete. Ancillary work includes installation of concrete valley gutter, drainage improvements, driveway apron replacement, clearing, tree removal, grading, sod and pavement markings.

The project was advertised and the bid opened on November 5, 2024.

 

ANALYSIS

Change Order No. 1 is to make final adjustments to the current contract price of $388,803.64 for a decrease to the contract by $97,271.74 resulting in a final contract price of $291,531.90 and for time adjustments.

 

Timothy Rose Contracting, Inc. has completed the project and has been paid $276,955.30 with $14,576.60 held in retainage. Timothy Rose Contracting, Inc. has submitted Contractor’s Application for Payment 1818A-5 FINAL in the amount of $14,576.60 for release of retainage.

 

BUDGETARY IMPACT

Funds, in the amount of $14,576.60, will come from the Optional Sales Tax/Retainage/Retainage-Tim Rose Contracting account, number 315-206000-22027.

 

PREVIOUS BOARD ACTIONS

On November 19, 2024 , the Board of County Commissioners awarded Bid No. 2024043 to Timothy Rose Contracting, Inc. in the amount of $388,803.64 for the 14th Lane and 15th Place Resurfacing project.

 

STRATEGIC PLAN ALIGNMENT

Aligns with the County's strategic priorities by enhancing public safety, supporting ADA accessibility, improving pedestrian mobility, and fostering a more connected community.

 

STAFF RECOMMENDATION

Staff recommends approval of Change Order No. 1 and payment of Contractor’s Application for Payment No. 1818-5 FINAL in the amount of $14,576.60 for release of retainage, contingent upon receipt of all subcontractor final lien releases.