TO: The Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Michael C. Zito, Deputy County Administrator
Beth Powell, Parks, Recreation & Conservation Director
FROM: Gustavo Vergara, Asst. Director - Parks, Recreation & Conservation
DATE: March 13, 2025
SUBJECT: Southeastern Fastpitch Inc. License Agreement - April 8, 2025
__________________________________________________________________
BACKGROUND
Southeastern Fastpitch Inc. is a for profit corporation in Florida that provides affordable, competitive, and accessible travel softball tournaments to all levels of players in the Southeast. Russell Pierce, the president and CEO, reached out to staff about the feasibility of hosting another season of girls competitive fast pitch softball tournaments in Indian River County. Due to availability of the fields, Mr. Pierce agreed that the tournaments would be held at Commissioner Fran B Adams Park. Mr. Pierce coordinated directly with the Parks, Recreation and Conservation Department to receive a quote for the upcoming 2025 softball tournament series.
ANALYSIS
County staff have met and discussed the 2025 tournament schedule and can accommodate the requested dates and services requested shown in the attached draft License Agreement and Fee Schedule. This License Agreement proposes a “bulk rental” discount reducing the total amount of field rental costs by 25%. All other services including lights, field prep, fencing, and staff are at the regular rate. The ball field cost of each tournament weekend with the 25% bulk discount would be $1,050.00 for two days as shown in the attached Fee Schedule. Total weekend fees vary as shown. The License Agreement outlines the terms and conditions of the use of the fields and allows for concession sales onsite at no additional charge provided a Special Event Permit has been obtained.
The tournament schedule requested is as follows:
July 19-20, 2025
September 20-21, 2025
October 11-12, 2025
November 8 - 9, 2025
December 13-14, 2025
BUDGETARY IMPACT
Projected revenue from the approval of this License Agreement is anticipated to generate $22,050 and will deposited into the MSTU Fund/Service Charges/South County Rentals account, number 004034-347219, as shown below.
|
Account Description |
Account Number |
Amount |
|
MSTU Fund/Service Charges/South County Rentals |
004034-347219 |
$22,050.00 |
PREVIOUS BOARD ACTIONS
Southeastern Fastpitch Inc. License Agreement dated January 9, 2024 - 23-1150
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Quality of Life
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Staff respectfully requests that the Board of County Commissioners approve the Parks Recreation & Conservation License Agreement with Southeastern Fast Pitch Inc. and authorize the Chairman to execute the agreement after review and approval by the County Attorney.
ATTACHMENTS
1. Indian River County Parks Recreation & Conservation License Agreement dated April 8, 2025 - Southeastern Fastpitch Inc. with Attachments