TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Anthony Warren, Director of Building & Facility Services
FROM: Robert S. Skok, Capital Projects Manager
DATE: March 26, 2025
SUBJECT: Fire Station 11 Renovations, Change Order #1
_________________________________________________________________________________________
BACKGROUND
On December 3, 2024, the County entered into a Tripartite Tender Agreement between The Ohio Casualty Insurance Company, Indian River County, and Proctor Construction Company, LLC (PCC) for PCC to become the Completing Contractor of renovation work being performed at Fire Station 11, located at 2555 93rd Street, in Wabasso. The agreement price was $451,512.00 plus an allowance of up to $60,000.00 for the correction of any latent defects discovered after the date of the agreement for a total of $511,512.00.
ANALYSIS
PCC has spent $58,379.69 of the $60,000.00 allowance between Work Change Directives 1 through 10. PCC is requesting an additional $13,775.69, as follows:
|
Metal Ladder |
Increase as of 1/1/25, contract proposal was over 30 days |
300.00 |
|
HVAC |
Increase as of 1/1/25, contract proposal was over 30 days |
5,485.00 |
|
Cultured Marble showers |
Architect specified |
9,611.00 |
|
Current balance in Latent Defect allowance |
|
(1,620.31) |
|
|
Total Addition to Contract through this Change Order |
13,775.69 |
BUDGETARY IMPACT
Expenses in the amount of $525,287.69 for this project will be recorded in the Emergency Services District Fund/Fire Rescue/Construction In Progress/Fire Station #11 Renovations account, number 11412022-066510-22040. Funding in the amount of $279,640 has been received through Surety Payment from Liberty Mutual to be applied toward completion of the new contract. The remaining balance of $245,647.69 will be funded with existing Emergency Services District funds.
|
Description |
Account Number |
Amount |
|
Emergency Services District Fund/Fire Rescue/Construction In Progress/Fire Station #11 Renovations |
11412022-066510-22040 |
$525,287.69 |
PREVIOUS BOARD ACTIONS
N/A
POTENTIAL FUTURE BOARD ACTIONS
The Contractor is near completion of procuring materials. At this time there is no expectation of additional funding needed to finish the Contract.
STRATEGIC PLAN ALIGNMENT
Public Safety
OTHER PLAN ALIGNMENT
N/A
STAFF RECOMMENDATION
Staff recommends approving the Change Order #1, for an increase in the Contract amount of $13,775.69 for a total of $525,287.69.
ATTACHMENTS
1. Summary from Proctor to Capital Projects Manager, Rob Skok
2. Work Change Directives 1-10 listed in tracking log
3. Change Order #1