TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr. County Administrator
Kylie Yanchula, Natural Resources Director
FROM: Quintin Bergman, Coastal Resource Manager
DATE: October 7, 2025
SUBJECT: Work Order No. 2018029-14 - APTIM Sector 5 Hurricanes Ian and Nicole
Beach and Dune Restoration Project Construction Administration
__________________________________________________________________
BACKGROUND
On April 3, 2018, the Board of County Commissioners (BCC) approved a contract (RFQ#2018029) with APTIM Environmental & Infrastructure, LLC. (APTIM) for professional coastal engineering and biological support services related to the management and restoration of the Sector 5 project area. The Sector 5 project area is a 3.1 mile critically eroded section of engineered shoreline that extends just north of Tracking Station Beach Park and ends just south of the Riomar Beach Access. The Sector 5 project area suffered significant storm related losses to the beach and dune system from the impacts of Hurricanes Ian and Nicole during the 2022 hurricane season. These storm-related impacts, combined with prescribed maintenance activities to address background erosion, has created the need for a Sector 5 Hurricanes Ian and Nicole Beach and Dune Restoration Project (Sector 5 Project) to maintain protection to upland properties and infrastructure, while restoring habitat for wildlife.
The Sector 5 Project will place approximately 153,300 cubic yards of beach compatible sand fill and install approximately 117,500 native dune plants along 3.1 miles of shoreline in Indian River County from the Florida Department of Environmental Protection (FDEP) range monuments R70 to R86.
Staff has recommended on today's BCC meeting (October 21, 2025) that the BCC award Bid No. 2025060 to Guettler Brothers Construction LLC, for the Sector 5 Project. Should that recommendation be approved by the BCC, construction activities would be performed in accordance with strict permit requirements. The proposed Work Order No. 2018029-14 from APTIM provides professional services in support of construction administration and monitoring during the construction phase of the Sector 5 Project.
Work Order No. 2018029-14 includes eight (8) separate tasks pertaining to construction administration services for the Sector 5 Project.
- Task one (1) requires APTIM to conduct weekly construction progress meetings and prepare meeting minutes throughout Project construction. Task 1 is to be billed at a lump sum cost of $11,700.
- Task two (2) requires APTIM to perform no more than 128 days of on-site observations and technical assistance. Task 2 is a lump sum cost of $237,525.60.
- Task three (3) covers APTIM's engineering interpretations or clarifications of the contract documents and assist the County ensuring the Contractors adherence to the Contract Documents. Task 3 is a lump sum $31,949.
- Task four (4) requires APTIM to check the Contractors sand volume calculations during each payment application. Task 4 is a lump sum of $9,904.
- Task five (5) requires APTIM is review and assist the County during project close-out. Task 5 is a lump sum of $5,385.60.
- Task six (6) requires APTIM to prepare and submit a project report and required engineer's certification of completed construction. Task 6 is a lump sum cost of $8,222.
- Task seven (7) covers the need for APTIM to perform independent check surveys on a as-needed basis. Task 7 is a lump sum cost of $6,192.
- Task eight (8) covers APTIM's subconsultant Ecological Associates Inc. to perform permit require sea turtle and shorebird monitoring during the construction phase. Task 8 is a lump sum cost of $101,752.35.
Work Order No. 2018029-14 for site visits, construction administration and oversight services associated with the Sector 5 Hurricanes Ian and Nicole Beach and Dune Restoration Project is not to exceed $412,630.55
ANALYSIS
N/A
BUDGETARY IMPACT
Local funding for beach restoration is provided by a portion of Tourist Tax. Funding in the amount of $90,778.72 will come from the Coastal Engineering Fund/CIP/Hurricane Ian - Sector 5 account number 12814472-066510-22601, along with $321,851.83 from the Coastal Engineering Fund/CIP/Storm Nicole - Sector 5 account number 12814472-066510-23007.
|
Account Name |
Account No. |
Amount |
|
Coastal Engineering Fund/CIP/Hurricane Ian - Sector 5 |
12814472-066510-22601 |
$ 90,778.72 |
|
Coastal Engineering Fund/CIP/Storm Nicole - Sector 5 |
12814472-066510-23007 |
$ 321,851.83 |
|
Total |
|
$ 412,630.55 |
PREVIOUS BOARD ACTIONS
Approval of Agreement - Aptim Environmental & Infrastructure, Inc. for Engineering and Biological Support Services for Sector 5 (City of Vero Beach) Beach and Dune Renourishment Project. RFQ# 2018029, April 3, 2018.
Approval of Work Order No. 2018029-13 - APTIM Sector 5 Pre-Construction and Engineering Services, May 20, 2025.
POTENTIAL FUTURE BOARD ACTIONS
Approval of a future Release of Retainage for the Sector 5 Project
STRATEGIC PLAN ALIGNMENT
Environment
OTHER PLAN ALIGNMENT
The Sector 5 management area is one of the 8 management areas outlined in the Beach Preservation Plan.
STAFF RECOMMENDATION
Recommended Action
Staff recommends the BCC authorize Work Order No. 2018029-14 in the total lump sum amount of $412,630.55. Additionally, staff recommends the BCC authorize the Chairman to execute Work Order No. 2018029-14 after review and approval of the agreement by the County Attorney as to form and legal sufficiency.