TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management & Budget
Jennifer Hyde, Procurement Manager
FROM: Shelby Ball, Procurement Specialist
DATE: October 13, 2025
SUBJECT: Second Extension and Amendment to Agreement for Property and Casualty Insurance Broker Services (RFP 2024008)
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BACKGROUND
On November 7, 2023, the Board of County Commissioners awarded RFP 2024008 to Arthur J. Gallagher Risk Management Services, LLC, effective January 1, 2024, for property and casualty insurance broker services. Constitutional officers are included in the County’s insurance program with the exception of the Sheriff’s police liability and automobile liability/physical damage coverages, which are separately maintained by the Sheriff.
ANALYSIS
The first extension was authorized by the Procurement Manager, effective January 1, 2025, and will end on December 31, 2025. Staff has been pleased with the services provided and would like to extend this agreement for an additional one-year period. As required in Statute, Staff has also included an amendment with the Second Extension for breach language. The annual cost for these services is $125,000.
BUDGETARY IMPACT
Funding, in the amount of $125,000, is budgeted and available in the Self-Insurance Fund/Risk Management/Other Insurance account, number 50224613-034590.
PREVIOUS BOARD ACTIONS
Award of RFP on November 7, 2023
POTENTIAL FUTURE BOARD ACTIONS
N/A
STRATEGIC PLAN ALIGNMENT
Unknown
OTHER PLAN ALIGNMENT
Unknown
STAFF RECOMMENDATION
Recommended Action
Staff recommends the Board approve the Second extension and amendment to the agreement with Arthur J. Gallagher Risk Management Services, LLC, and authorize the Chairman to execute it after the County Attorney has approved it as to form and legal sufficiency.